The Food Pantries for the Capital District · 1 day ago
Office Administrator
Albany, NY
Full-time
Onsite
Entry, Mid Level
$25/hr - $30/hr
2+ years expThe Food Pantries for the Capital District is seeking an Office Administrator to provide high-level administrative, operational, and strategic support to the executive team. This role is essential for ensuring the organization runs smoothly, allowing leadership to focus on mission-driven goals, particularly in hunger relief efforts.
CharityNon Profit
Responsibilities
Provide executive support to the CEO, managing their time, schedule, and complex calendar
Organize, coordinate, and provide support for various meetings, conferences, and events, including managing agendas and taking minutes
Arrange travel logistics and prepare detailed itineraries as necessary
Greet and direct visitors, manage incoming calls via the phone system, and maintain an organized front lobby area
Manage word processing, data entry, filing, document retention, and archiving
Handle all inter/outer office mail, faxes, and general organization emails; process and distribute documents and donations appropriately
Maintain inventory of office, kitchen, and janitorial supplies; arrange for equipment service, repairs, and building maintenance as needed
Act as a point of contact and coordinate with various vendors
Scan bills/invoices to accounting, track missing credit card receipts, and perform regular bank deposits
Assist with various Human Resources functions, including new employee/board member onboarding and separation paperwork
Assist with the completion of payroll, compile reports, and help prepare paperwork for annual audits
Perform general bookkeeping tasks as needed
Leads party planning efforts, birthday/anniversary/get well soon card distribution, team building activities, etc
Receive and direct program referral calls and donated items (e.g., food)
Handle specific mail, deposits, and supply orders for The Alliance
Additional tasks and responsibilities as needed
Qualification
Required
Excellent verbal and written communication skills
Pleasant telephone manner
Excellent interpersonal skills
Excellent customer service skills
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines
Strong analytical and problem-solving skills
Ability to take direction and demonstrate flexibility
Ability to prioritize tasks and to delegate them when appropriate
Ability to function well in a high-paced and at times stressful environment
Proficient with Microsoft Office Suite, TEAMS and other related software/platforms
Minimum Education: Bachelor's degree
Minimum Experience: 2 Years
Position can be physically demanding-employee must have the ability to lift up to 50lbs
Position may require employee to sit and stand for long periods of time
Position may require exposure to the elements: rain, snow, wind, etc
Preferred
Preferred Experience: 5 Years, or equivalent combination of education and experience
Benefits
Dental insurance
Health insurance
Health savings account
Paid time off
Professional development assistance
Retirement plan
Vision insurance
Company
The Food Pantries for the Capital District
The Food Pantries helps fund, collect, and delivered 1,380.01 tons of food for food member pantries, which helps provide food.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase