Aston Carter · 11 hours ago
Executive Assistant
Kirkland, WA
Contract
Hybrid
Mid Level
$30/hr - $35/hr
3+ years expAston Carter provides corporate talent solutions and is seeking a proactive Executive Business Administrator to support senior leaders. The role involves managing complex schedules, coordinating meetings, organizing travel, and driving team operations to ensure seamless day-to-day execution.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Provide a wide range of complex administrative support to senior leaders and cross‑functional teams, including coordinating with external business partners
Manage complex executive calendars, including prioritizing meetings, resolving conflicts, and planning ahead for important milestones
Coordinate travel logistics, prepare itineraries, and process business expenses accurately and promptly
Support and plan meetings, events, team activities, and departmental operations
Manage purchasing and procurement for technology, office supplies, reference materials, and vendor services
Serve as the primary office and department contact, ensuring smooth operations across facilities and personnel logistics
Handle confidential information with professionalism and judgment
Take ownership of special projects as assigned by leadership
Qualification
Required
3+ years of administrative, business support, or operations experience in fast‑paced, matrixed environments
3+ years supporting leaders with complex calendar management in Outlook
3+ years coordinating events, meetings, and logistics
Strong proficiency in Microsoft 365 (Outlook, Teams, Excel, PowerPoint, OneNote, SharePoint)
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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