Aston Carter · 23 hours ago
Accounting Administrator
Chicago, IL
Contract
Hybrid
Entry Level
$24/hr - $26/hr
1+ years expAston Carter provides world-class corporate talent solutions and is seeking an Accounting Administrator to join their team in the architecture, design, and engineering industry. The role involves processing vendor invoices, preparing expense reports, performing accounts receivable and payable functions, and supporting internal audits.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Process 30–50 vendor invoices weekly, ensuring accuracy and timely entry
Prepare and reconcile employee expense reports
Perform accounts receivable (AR) and accounts payable (AP) functions
Conduct general collections and credit follow-up with vendors
Assist with vendor onboarding, maintenance, and periodic updates
Maintain organized records of financial transactions and supporting documentation
Reconcile bank statements and assist with month-end close activities
Support internal audits by preparing documentation and responding to inquiries
Enter and update financial data in spreadsheets and accounting systems
Assist with purchase order tracking and matching to invoices
Provide general administrative support to the accounting and finance team
Qualification
Required
Proficiency in accounting, accounts payable, accounts receivable, and data entry
Experience with invoicing and expense management
Strong proficiency in Microsoft Excel and Microsoft Office
1–2 years of experience in an accounting or administrative support role, preferably within the AEC industry
Excellent attention to detail and organizational skills
Strong communication and follow-up abilities
Ability to work independently and manage multiple priorities
Preferred
Associate's degree in Accounting, Finance, or related field preferred; equivalent experience considered
Familiarity with basic accounting principles and financial reporting
Positive attitude and professionalism
Experience with Deltek software is beneficial
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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