Scalence L.L.C. · 2 weeks ago
Executive Admin Assistant
Boston, MA
Full-time
Hybrid
Senior Level
$31/hr - $31/hr
5+ years expScalence L.L.C. is seeking an Executive Admin Assistant to provide high-level administrative support to the CTO and VP of Home Solutions North America. This role requires exceptional organizational skills and the ability to manage complex schedules and priorities across multiple time zones.
Information Technology & Services
Responsibilities
Calendar & Scheduling Management
Coordinate and manage complex calendars for multiple executives, including prioritizing meetings and resolving conflicts
Organize internal and external meetings, video conferences, and travel schedules
Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries
Prepare travel expense reports and ensure compliance with company policies
Communication & Correspondence
Serve as the primary point of contact for executives, screening and prioritizing emails, calls, and requests
Draft, edit, and proofread correspondence, presentations, and reports
Prepare agendas, briefing materials, and presentations for leadership meetings
Record and distribute meeting minutes and follow up on action items
Assist with special projects, research, and data analysis as requested by executives
Maintain confidential files and records with the highest level of discretion
Cross-functional Coordination
Liaise with internal teams and external stakeholders to ensure smooth communication and execution of initiatives
Support organizational events, leadership offsites, and strategic workshops
Qualification
Required
Bachelor's degree or equivalent experience
Minimum 5+ years supporting senior executives in a global organization
Strong organizational and time-management skills
Excellent written and verbal communication
Proficiency in Client Office Suite and collaboration tools (Teams, SharePoint, etc.)
Ability to handle sensitive information with discretion
High level of adaptability and problem-solving skills
Administrative Experience
Client office suite
Experience working with C level leadership
Calendar management
Excellent written and verbal communication
Company
Scalence L.L.C.
In today’s dynamic and competitive market, success hinges on mastering three key areas: Data Intelligence, Business Resilience, and Digital Experience.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase