McKesson · 1 day ago
Administrative Assistant
Nashville, TN
Full-time
Onsite
Entry Level
1+ years expMcKesson is a leading organization in oncology research, and they are seeking an Administrative Assistant to provide departmental support for Director and Sr Director level. The role involves delivering excellent customer service, managing calendars, coordinating meetings and travel, and ensuring confidentiality in all administrative tasks.
BiopharmaBiotechnologyHealth CareInformation TechnologyPharmaceutical
Responsibilities
Welcomes visitors, in person or on the telephone, by answering promptly, courteously, and professionally, and directs all inquiries to appropriate team members
Delivers excellent customer service at all times
Receives and processes all mail and deliveries
Supports up to 2-3 leaders and offers up to 25% departmental support, to include maintaining departmental documentation and compiling reports from existing data and records
Maintains strictest confidentiality at all times and in all situations
Utilizes SAP Concur to upload receipts and file expense reports; track and make corrections, if needed, until report is approved for reimbursement
Manages multiple Outlook Calendars. Interacts with both internal and external executives, leaders and assistants, as well as consultants and vendor partners
Coordinates a variety of complex meetings and use best judgment to prioritize time based on greatest need
Coordinate all aspects of domestic and international travel for leaders including air, hotel, ground transportation, parking, etc
Schedules and hosts video conferences via Webex/Zoom and manages Conference Center EventProConnect reservations
Maintains direct/open communication with higher level management, executives, Sarah Cannon colleagues, and outside contacts
Ensures processes are followed, maintained, and follow up as needed to see projects to completion
Schedules and coordinates candidate interviews and onboarding responsibilities
Submits tickets to applicable IT team(s), as needed; corresponds with IT to facilitate necessary action to reach resolution and tracks tickets in ServiceCentral as necessary
Prepares meeting agendas/reports/presentations; attends meetings as assigned by leaders and reports on actions
Manages Staples and Amazon business accounts for all departmental needs. Maintains copy rooms and inventory
Responsible for space floor management within assigned department including new hire desk setup
Provides administrative support including typing, composing and proofreading correspondence, indexing and filing documents
Participates in and assists with arranging educational activities and programs where appropriate
Actively engages with the administrative community, including attending monthly meetings, events and professional development opportunities
Manage the CV process and work alongside Training and Education to successfully manage colleague requirements and SmartSolve processes for the CV process
Qualification
Required
Associate's degree
At least 1 year of relevant experience
Knowledge of organization policies, procedures, systems
Knowledge of office management practices
Knowledge of administrative procedures
Knowledge of grammar, spelling, and punctuation
Knowledge of basic arithmetic to make calculations, balance and reconcile figures, and make changes accurately
Skill in computer applications, especially Microsoft Office (Outlook, Word, Excel, Adobe, and PowerPoint)
Excellent verbal and written communication skills
Skill in gathering and reporting information
Ability to multi-task in fast paced environment is essential
Ability to work effectively with staff, internal and external sponsors, and agencies
Benefits
Comprehensive benefits to support physical, mental, and financial well-being
Competitive compensation package
Annual bonus or long-term incentive opportunities
Company
McKesson
McKesson distributes medical supplies, information technology, and care management products and services.
10001+ employees
H1B Sponsorship
McKesson has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (149)
2024 (129)
2023 (82)
2022 (142)
2021 (144)
2020 (154)
Funding
Current Stage
Public CompanyTotal Funding
unknown1994-11-18IPO
Leadership Team
Brian Tyler
CEO
Jim McAuliffe
CFO
Recent News
Digital Commerce 360
2026-02-08
2026-02-06
2026-02-06
Company data provided by crunchbase