Dallas Theological Seminary · 5 hours ago
Operations Coordinator
Dallas Campus - Dallas, TX 75204
Full-time
Onsite
Entry Level
$19/hr - $26/hr
2+ years expDallas Theological Seminary is seeking an Operations Coordinator to provide essential administrative and project-based support to the Campus Operations department. This role involves coordinating project logistics, managing departmental workflows, and supporting the Workday implementation project.
Higher Education
Responsibilities
Attend Workday implementation meetings; capture detailed minutes, document decisions, and track “Action Items” with clear owners and deadlines
Store and provide reference to meeting transcripts
Prepare and distribute meeting agendas, recaps, and follow-up communication
Maintain organized repositories of meeting transcripts, staffing worksheets, and employee timecards for compensation capitalization
Draft, edit, and format Workday-related communications, including campus-wide announcements, guides, instructions, and intranet content
Support the creation of job aids, workflows, FAQs, and transition materials for end users
Assist with messaging that prepares faculty, staff, and students for system changes and rollout phases
Manage all logistics for Workday training sessions: room reservations, sign-in tracking, roster management, printed materials, and session communications
Coordinate with functional leads on scheduling, resources, and training readiness
Manage routine written and verbal correspondence for Campus Operations; provide administrative backup support to the department as needed
Maintain the departmental calendars and coordinate scheduling for vendors, contractors, campus partners, and project sprints
Prepare credit card reconciliations for the department; process invoices for vendors and contractors
Assist the Operations Manager with budget tracking and expense monitoring
Assist in generating and tracking independent contractor agreements
Upload and organize contracts in the system of record, using established naming conventions and noting key attributes
Maintain accurate records critical to Campus Operations (contracts, auto insurance information, etc.)
Qualification
Required
Excellent interpersonal and communication skills
Excellent organizational skills and attention to detail
Excellent time management skills with a proven ability to meet deadlines
Strong analytical and problem-solving skills
Ability to prioritize multiple simultaneous tasks
Ability to function well in a high-paced and at times stressful environment
Ability to discreetly handle confidential information and assignments
Ability to quickly learn and navigate ERP Systems
High proficiency in Microsoft 365
Excellent customer service skills
Bachelor's degree or equivalent experience required
At least 2 years of operational, administrative, or project support experience
Company
Dallas Theological Seminary
Dallas Theological Seminary is a school in Dallas.
201-500 employees
Funding
Current Stage
Growth StageRecent News
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