Carlton Fields · 1 day ago
Administrative Assistant
Tampa, FL
Full-time
Onsite
Mid Level
3+ years expCarlton Fields is seeking an Administrative Assistant for its Tampa office. The role involves supporting attorneys with administrative tasks, managing client business intake processes, and ensuring timely processing of vendor invoices.
Legal
Responsibilities
Assist with the electronic preparation and submission of new client business intake processes, and follow through with a sense of urgency until completion
Prepare and submit Cash Disbursement Requests (CDRs) for processing vendor invoices in a timely manner; monitor invoices
Perform electronic filings in Federal and Florida State Courts, and with the American Arbitration Association as needed
Assist with uploading and saving of emails and documents into the firms electronic document management system (IManage), while adhering to the practice group protocols for the naming of saved documents
Assist with attorneys calendaring and calendar invites
Provide backup overflow support and coverage for the practice group legal administrative assistants
Assist with scanning and copying
Qualification
Required
Minimum of 3 years of experience as an administrative assistant with a focus on litigation and administrative tasks
Candidates must be proactive, a strong team player, detailed oriented, flexible and demonstrate excellent technical, organizational and communication skills
Proficiency in using Microsoft Word, Excel, and Outlook is required
Ability to multi-task and prioritize tasks based on the practice groups business needs and deadlines is essential
Preferred
Experience with electronic document management systems (IManage experience is preferred)
Benefits
Medical, dental, and vision insurance
Life, accident, and disability insurance plans
401(k) retirement benefits
Commuter benefits
Well-being programs
Company
Carlton Fields
Carlton Fields is a provider of legal & consultative services to a broad spectrum of business clients.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Anastasia Hiotis
Chief Operating Officer (retired)
Frederick O'Malley
Chief Operating Officer
Recent News
globallegalchronicle.com
2025-11-11
bloomberglaw.com
2025-08-19
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