Women of the Vine & Spirits · 1 day ago
Accounts Payable Administrator
Manteca, CA
Full-time
Onsite
Senior Level
5+ years expWomen of the Vine & Spirits is a company focused on the wine industry, seeking an Accounts Payable Administrator. This role is responsible for managing the accounts payable function, including high volume invoice processing, vendor negotiations, and ensuring compliance with company policies.
Food & Beverages
Responsibilities
Reviews invoices and compares to purchase order and receiving documents (3 way match)
Works directly with the procurement and receiving departments to reconcile any pricing or quantity variances
Reviews invoices for appropriate documentation and approvals according to delegation of authority; asks follow-up questions as appropriate
Prepares and reviews invoices for adherence to company policies
Reconciles vendor statements and works with vendors in resolving discrepancies on invoices for discounts, errors, late payments, etc
Leads in processing weekly check disbursement runs and coordinates check signing schedule exceptions
Leads in processing all electronic payments including ACH, Wires and Credit Card
Understanding of vendor master data and 1099 requirements
Processes payments by credit card and reconcile monthly credit card statement
Assists in month end close with accrual and expense analysis
Processes journal entries as needed
Distributes invoices to the appropriate cost center managers for approval
Backup for grower payable process
Provides supporting documentation for audits
Filing and general office support
Performs other functions and responsibilities as assigned and as time permits
Handles sensitive information appropriately and confidentially
Maintains professional image with all suppliers, growers and any internal customers
Other duties may be assigned
Qualification
Required
High School diploma or GED equivalent
5+ years of accounting and/or business experience, including accounts payable, general ledger and account analysis
College courses in accounting or related field may be counted towards business experience requirement
Requires a strong understanding of business operations and systems, excellent communication skills, both verbally and written, and negotiation, problem solving, research and resolution skills, along with strong organizational and time management skills, data analysis and ability to multi-task
Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
Ability to work independently and with a team in a fast paced and high volume environment with emphasis on accuracy and timeliness
Ability to perform mathematical computations such as percentages and fractions
Must be proficient in Microsoft Windows Excel & Word along with a minimum of 2 years of ERP (Enterprise Resource Planning) experience
Preferred
SAP experience preferred
Company
Women of the Vine & Spirits
Women of the Vine & Spirits is the leading membership organization, worldwide, dedicated to boldly pushing the wine, beer and spirits industry toward a more diverse, equitable and inclusive era that empowers all to succeed.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Deborah Brenner
Founder & CEO
Company data provided by crunchbase