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Opus · 16 hours ago

Administrative Assistant

Shrewsbury, MA

Full-time

Onsite

New Grad, Entry Level

$21/hr - $26/hr

Opus is seeking an Administrative Professional to support inspector programs by coordinating training, maintaining records, and providing administrative support. This role works closely with station representatives and inspectors to ensure smooth operations and compliance with program standards.

AutomotiveComputerInformation TechnologyLogisticsSoftware

H1B Sponsor Likely

Responsibilities

Coordinate inspector training activities in accordance with established procedures, including:

Collecting, reviewing, and verifying required documentation for new and recertifying inspectors to ensure completeness and accuracy

Scheduling training sessions and notifying applicants of assigned dates and locations

Maintaining and updating training curricula, rosters, and related materials as directed

Track and document training participation and outcomes

Assist with updates to policies and procedures under guidance of leadership

Serve as a point of contact for station representatives and inspectors regarding program policies, procedural guidance, problem resolution, billing questions, and recruitment support

Maintain accurate and updated inspector records in administrative databases

Respond to inquiries from station personnel in a timely and professional manner

Review and process inspector applications in accordance with established program standards

Monitor training participation and assist stations and inspectors with training profiles

Assist with financial reconciliation related to training sessions

Process completed training rosters, payments, and support the creation and maintenance of inspector profiles in web-based systems

Work with the Quality Assurance team to identify program or policy variances, and assist with targeted training for station and inspection personnel as needed

Support inspector training sessions, including classroom setup, material distribution, and logistical preparation

Participate in continuous improvement and customer satisfaction initiatives, including activities within the company’s Quality Management System (QMS)

Provide input as requested based on assigned responsibilities

Performs other duties as required

Qualification

Training coordinationRecord maintenanceAdministrative supportDatabase managementCommunication skills

Required

Coordinate inspector training activities in accordance with established procedures, including collecting, reviewing, and verifying required documentation for new and recertifying inspectors to ensure completeness and accuracy