Gallo Legal Services · 1 day ago
Scheduling Coordinator
Chamblee, GA
Full-time
Onsite
Entry Level
1+ years expGallo Legal Services is the largest privately owned legal support services firm in Georgia, providing court reporting and litigation support. The Legal Scheduling Coordinator will manage the scheduling of court reporters and videographers for legal proceedings, ensuring efficient service delivery and client satisfaction.
EducationLegalService Industry
Hiring Manager
Elizabeth Gallo
Responsibilities
Coordinate scheduling of court reporters and videographers for depositions, hearings, arbitrations, and other legal proceedings across multiple jurisdictions
Serve as a primary point of contact for law firms and attorneys requesting services, ensuring a professional and responsive client experience
Manage calendar logistics including date changes, cancellations, reporter availability, and last-minute adjustments
Confirm assignments with reporters and videographers, ensuring all job details are accurate and communicated clearly
Communicate proactively with clients regarding scheduling confirmations, changes, and any potential conflicts
Troubleshoot scheduling conflicts and find solutions quickly without compromising service quality
Support coverage planning to ensure adequate staffing across all service lines and geographic areas
Qualification
Required
1–3 years of experience in scheduling, coordination, or administrative support, preferably in legal services, professional services, or a similarly fast-paced environment
Strong organizational skills with the ability to manage multiple moving pieces simultaneously
Excellent verbal and written communication skills — you will be speaking with attorneys and legal professionals daily
Calm and composed under pressure, especially when managing last-minute changes or competing requests
Detail-oriented and reliable — accuracy matters in every confirmation and every assignment
Comfortable with technology and scheduling systems; ability to learn new platforms quickly
A team player who values collaboration and supports their colleagues
Professional demeanor and a genuine interest in delivering excellent client service
Benefits
Health, dental, and vision insurance
401(k)
Disability insurance
Company
Gallo Legal Services
Gallo Legal Services: Reliable Court Reporting Gallo Legal Services provides accurate, timely transcripts for law firms across Georgia, the U.S., and internationally.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase