University of Michigan · 1 day ago
Research Lab Administrative Specialist
Ann Arbor, MI
Full-time
Onsite
Entry, Mid Level
2+ years expThe University of Michigan is focused on translational research in leukemia, aiming to improve therapies for myeloid malignancies. The role involves coordinating research projects, managing grants and publications, and supporting clinical trial documentation to enhance project execution and collaboration.
EducationE-LearningHigher EducationUniversities
Responsibilities
Serve as a central coordinator for multiple ongoing research projects, ensuring alignment of timelines, deliverables, and documentation across basic, translational, and clinical efforts
Track project milestones, identify potential bottlenecks, and proactively communicate status updates to project leads (Dr. Cruz Rodriguez and Dr. Deininger)
Facilitate coordination between laboratory-based research, clinical collaborators, and external partners to support efficient project execution
In conjunction with the pre-award team, provide administrative and organizational support for grant submissions and progress reports, including NIH and foundation awards in coordination with institutional guidelines
Assist with preparation and formatting of non-scientific grant components (e.g., biosketches, CVs, resources, facilities, letters of support)
Support figure preparation, organization, and editing for grant submissions in collaboration with scientific leaders
Track grant deadlines, reporting requirements, and funding periods across multiple awards
In conjunction with the pre-award team, assist with industry contracts and sponsored research agreements
Coordinate manuscript submission processes, including journal-specific formatting, submission portals, revisions, and correspondence
Track manuscript timelines, reviewer comments, and revision deadlines
Assist with preparation of non-scientific submission materials (cover letters, author information, disclosures)
Support development and organization of clinical trial–related documents and protocols in collaboration with clinical investigators
Coordinate interactions with clinical teams and regulatory offices as needed for translational research projects
Coordinate procurement and tracking of primary human specimens from biobanks, collaborators, and external sources
Manage documentation related to sample acquisition, including MTAs and data use agreements, in coordination with institutional offices
Maintain organized records of sample requests, approvals, costs, and availability
Assist with coordination of patent applications and invention disclosures, including document preparation and communication with technology transfer offices
Track timelines and documentation related to intellectual property submissions
Coordinate management and tracking of transgenic mouse colonies at a project level (breeding plans, genotyping analysis, colony usage, timelines), in collaboration with laboratory personnel
Assist with planning and documentation related to animal resource allocation across projects
Assist with monitoring laboratory budgets, expenditures, and financial projections in collaboration with departmental administrators
Track costs associated with projects, contracts, samples, and external services
Support preparation of financial summaries for grants, projects, and leadership review
Organize and facilitate meetings with internal lab members, institutional partners, and external collaborators
Prepare agendas, coordinate materials, document action items, and ensure follow-up on assigned tasks
Maintain organized records of meeting outcomes and project decisions
Maintain strong communication channels with Dr. Deininger and Dr. Cruz-Rodriguez, by providing structured project updates, consult on strategic decisions, and effectively coordinate team activities by understanding project objectives and individual roles
Qualification
Required
Master's degree in a relevant scientific discipline is required
2-4 years of experience in blood-related or leukemia-related research laboratory experience is required
2-4 years of experience in research administration is required
Preferred
Prior research experience with murine models is strongly preferred
Company
University of Michigan
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving, and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
10001+ employees
H1B Sponsorship
University of Michigan has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (662)
2024 (594)
2023 (787)
2022 (473)
2021 (411)
2020 (324)
Funding
Current Stage
Late StageTotal Funding
$359.75MKey Investors
Michigan Economic Development CorporationNational Institutes of HealthBreakthrough T1D
2025-07-17Grant· $1M
2025-06-07Grant· $1.17M
2025-04-23Grant
Leadership Team
Greg McGuire
Managing Director, Mcity
Robert Goodspeed
Chair, Urban and Regional Planning Program
Recent News
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