NYU Langone Health · 1 day ago
Executive Assistant to the Senior Vice President
New York, NY
Full-time
Onsite
Mid, Senior Level
$70K/yr - $118K/yr
5+ years expNYU Langone Health is a fully integrated health system known for its exceptional patient outcomes and comprehensive medical services. The Executive Assistant will provide administrative support to the Senior Vice President of Facilities Management, manage office operations, and assist with special projects and presentations.
EducationHealth CareHospitalMedicalNon Profit
Responsibilities
Primary support to Senior Vice President of Facilities Management
Provides support services to Leadership in order to facilitate efficient operation of office
Maintains calendar and efficiently schedules meetings, conferences makes all travel arrangements, etc, Organizes and facilitates meetings, conferences, and other special events
Screens and handles telephone communications; evaluates incoming and outgoing correspondence and prepares responses as appropriate
Plans and coordinates interrelated activities effectively and efficiently according to schedule
Handles routine and confidential matters with appropriate urgency and discretion
Prepares all materials in professional manner through efficient coordination of staff and advanced use of technology
Resolves non-routine situations based on established policies and procedures and refers non solved issues and questions to the appropriate party
Documents and processes travel & expense reimbursements, etc
Performs research and analysis on specific issues as required
Maintains professional and technical knowledge of software used within department
Supports Leadership in problem solving and project planning/coordination
Functions as liaison for all interactions between Leadership and others
Responds in a timely, discrete and confidential manner to all requests concerning sensitive issues. Functions as liaison by providing flexible, efficient and timely response to the needs of the department
Composes information and prepares correspondence in a clear, concise and well-organized manner
Researches information accurately and thoroughly
Works effectively and interacts independently with internal and external sources to solve problems
In coordination with office manager, plans, develops and implements office management procedures and monitors policies and procedures in area of responsibility, recommends modifications to existing procedures as required
Ensures adequate support for office at all times. Orients staff in use of technology and assists in troubleshooting. Establishes and oversees a well-organized functional system of record keeping
In collaboration with Office Management, maintains and regularly updates the office Policy and Procedure Manual
Keeps staff apprised of issues pertaining to their functional areas. Makes recommendation for needed office equipment
Anticipates deviations from plans and makes additional plans for accommodations
Presents new and innovative ideas, gives them the appropriate follow-up and if necessary, makes adjustments
Assists on special projects as needed and effectively presents all materials through use of technology or assists Leadership in effectively presenting materials
Assists with orienting staff thoroughly to workplace (i.e. equipment, location of supplies, etc.) and to other personnel with whom they must relate
Performs other duties as assigned
Qualification
Required
Bachelors Degree
Five years of progressive responsible office management, special projects and/or budget/finance experience or an equivalent combination of education and experience
Proficient in the use of Microsoft Office including Word, Excel, PowerPoint and Access Database
Effective oral, written communication and interpersonal skills required
Qualified candidates must be able to effectively communicate with all levels of the organization
Benefits
Comprehensive benefits and wellness package
Financial security benefits
Generous time-off program
Employee resources groups for peer support
Holistic employee wellness program
Company
NYU Langone Health
NYU Langone Health is a nonprofit organization that provides a center of excellence in healthcare, research, and medical education.
10001+ employees
H1B Sponsorship
NYU Langone Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
2022 (5)
2021 (8)
2020 (35)
Funding
Current Stage
Late StageTotal Funding
$33.5MKey Investors
National Institute of Diabetes and Digestive and Kidney DiseasesMHCIPNational Institutes of Health
2024-02-06Grant· $13M
2023-10-16Grant· $12.5M
2022-02-17Grant· $8M
Leadership Team
Alec Kimmelman
Dean and CEO
Recent News
Longevity.Technology
2026-02-05
2026-02-04
2026-02-02
Company data provided by crunchbase