Berkeley Lab · 1 day ago
Administrator (ESnet)
Berkeley, CA
Full-time
Hybrid
Mid Level
$85K/yr - $104K/yr
4+ years expBerkeley Lab’s Computing Sciences Area is seeking an Administrator for the Energy Sciences Network. In this role, you will provide comprehensive administrative support to ESnet Leadership and staff, managing tasks such as strategic calendaring, travel arrangements, and event planning while ensuring effective communication and collaboration across the organization.
Research
No H1B
Responsibilities
Prioritize the administrative needs of ESnet Leadership and staff, managing tasks such as strategic calendaring, timekeeping, access requests, onboarding/offboarding, updating publications, and documenting processes
Apply initiative and professionalism to resolve moderately complex issues, using discretion and diplomacy when communicating with staff at all levels, including external stakeholders
Skillfully manage travel arrangements for staff, overseeing domestic and international travel arrangements, including itineraries, changes, and logistical support
Planning, coordinating, and executing complex events, meetings, programmatic initiatives, workshops, and conferences, including budget development and tracking, audio/visual arrangements, registration, travel, note-taking, and catering
Effectively handle multiple priorities with tight deadlines, delivering quality work on time to achieve program goals
Manage and update information systems (e.g., Google Suite, ServiceNow, Jira, Confluence) to track and report administrative activities
Assess, track, and determine appropriate action on various requests and inquiries, ensuring timely completion including the preparation of presentation materials, training, communication and requirements for complex business processes
Facilitate and manage ergonomic support requests, promptly addressing all inquiries and directing them to the appropriate team members or resources, ensuring individuals receive the necessary assistance to maintain a healthy and efficient work environment
Present at meetings as necessary to disseminate essential organizational information related to your role in the organization
Participate in Computing Sciences initiatives, employee working groups, engagement programs, volunteer activities, leadership/stewardship cohorts, and mentorship opportunities
Qualification
Required
A minimum of four years of relevant progressive administrative experience within a large or complex team, department, or division, including providing executive-level support to a leadership team in a technical or operations environment or combination thereof
Demonstrated experience delivering high-level administrative support, encompassing email correspondence, calendar management, scheduling, travel coordination, expense reports, meeting planning, project coordination, data management, report generation, and navigating complex computerized systems
Experience providing executive level and project management oriented support using prominent cloud-based software platforms and applications, including Google Applications Suite, ServiceNow, Confluence, Jira, Adobe Acrobat, and Zoom video conferencing, on Mac or PC platforms
Experience with event planning, including the planning, coordination, and execution of high-level events, executive meetings, and organizational functions, ensuring seamless logistics, effective stakeholder engagement, and alignment with organizational goals for both in-person and virtual environments
Demonstrated written communication skills, with a history of producing professional, error-free emails, documents, reports, and presentations
Exceptional organizational skills, showcasing the ability to manage competing priorities, meet deadlines, take initiative, and adapt quickly to changing work priorities
Proven interpersonal skills, including the ability to maintain professionalism, discretion, and confidentiality while interfacing with personnel at all organizational levels, internally and externally
Outstanding customer-focused administrative support, characterized by diplomatic and professional interactions with both internal and external customers
Must hold a valid driver's license
Ability to occasionally do light lifting (10-20 lbs)
Preferred
A Bachelor's Degree in Business, Communications, or related field
Knowledge of Berkeley Lab administrative systems, policies and practices, including requisition/procurement (including subcontracts), events, report coordination, travel, timekeeping, and financial management
Benefits
Exceptional health and retirement benefits, including pension or 401K-style plans
Opportunities to grow in your career - check out our Tuition Assistance Program
A culture where you’ll belong - we are invested in our teams!
In addition to accruing vacation and sick time, we also have a Winter Holiday Shutdown every year.
Parental bonding leave (for both mothers and fathers)
Company
Berkeley Lab
Berkeley Lab is a national laboratory that creates advanced new tools for scientific discovery.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Mary Barnum, MBA
Business Manager, COO Office
Rebecca Rishell
Deputy Chief Operating Officer
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