Florida National University · 1 day ago
General Administrative Assistant
Miami, FL
Full-time
Onsite
Entry Level
$18/hr - $18/hr
1+ years expFlorida National University is seeking a General Administrative Assistant to help maintain an efficient office environment. This role involves providing administrative, secretarial, and clerical support to various campus offices, ensuring smooth operations and communication within the institution.
EducationUniversities
Responsibilities
Helps maintain an efficient office environment
This position will provide administrative, secretarial and clerical support to various campus offices
Maintain a complete knowledge of basic office procedures and is in charge of the use and operation of the copy and fax machines
Read, understand and comply with the University's mission, the catalog, the University's policies and procedures, the Staff Handbook and institutional effectiveness process
Responds to communications (email/voicemail) on a daily basis
Answer phones and transfer to the appropriate staff member
Uses proper behavior and language in dealing with people that is appropriate to the workplace exemplifying a courteous and friendly manner
Greet public and clients and direct them to the correct staff member
Receive, sort and distribute incoming mail
Coordinate the coverage of the reception area to ensure proper handling at all times
Faxing, scanning and copying of documents
Receives visitors and potential enrollment appointments, and refers them to their proper destination ensuring established guidelines/procedures are followed
Notify all active students of any late payments and any late payment charges incurred and ensure collection of funds
Assist with the billing, receivables, and cashier functions of the campus
Assist with monitoring, identifying, and placing student graduates who are employed or continuing with their education
Assist with completing students’ registration process
Ensure office equipment is properly maintained and serviced
Perform work related errands as requested such as going to the post office and bank
Supports placement test (TABE and ESL) and maintains the student academic file with the required documentation
Distributes, collects and files Final Grades Roster from faculty and ensures that students’ records are kept according to FNU policy
Support and participate in University Commencement Ceremonies
Performs other duties as assigned
Qualification
Required
Local applicants only
Onsite
English language fluency required (speak, write, read)
Spanish required
Associates Degree (Bachelor required)
English language fluency REQUIRED
Spanish language working proficiency
Working knowledge of Excel
1-2 years of related experience
Competent computer skills including MS Office or equivalent
Must pass background test and pre-employment drug screening
Benefits
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Professional development assistance
Retirement plan
Tuition reimbursement
Vision insurance
Company
Florida National University
Florida National University realizes this employment and development of a faculty of scholars proficient in the art of teaching.
1001-5000 employees
Funding
Current Stage
Late StageRecent News
2025-06-13
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