Adams and Associates, Inc. · 6 hours ago
Purchasing Agent (60849) - 286075-4596
Phoenix, AZ
Full-time
Onsite
Mid, Senior LevelAdams and Associates, Inc. is a 100% employee-owned company focused on providing educational and career development opportunities for at-risk youth. The Purchasing Agent is responsible for managing the procurement activities for the Phoenix Job Corps Center, ensuring compliance with policies while fulfilling the needs of the Center.
EducationEmploymentTraining
Responsibilities
Manages the Center purchasing/procurement function through planning, budget control and appropriate staff training
Procures goods and services for the Center in accordance with Company purchasing policies and procedures
Selects services and vendors through competitive pricing, service and quality guidelines in compliance with Federal Acquisition Regulation and Company policies and SOPs
May provide direct supervision to purchasing staff
Assists the Administration Director in budget preparation and control
Prepares purchase order contracts, subcontracts, lease/rental agreements and consultant contracts for services, equipment, repairs and rehab projects, preparation, distribution and maintenance of all PRL
Develops and maintains a qualified vendor list with appropriate identification of small, large, Veteran, Minority and/or Female suppliers
Utilizes the federal supply schedules as needed
Monitors vendor adherence to quality standards, prescribed delivery schedules and contract terms
Assures required vendor performance evaluation for determination of continued goods and/or services
Coordinates with the Center Finance function to confirm pricing information
Administers the Center subcontract program to assure meeting the Subcontract Plan goals
Administers the construction, rehabilitation and maintenance subcontracts per Federal and Company guidelines
Complies with all provisions of the Center contract and Company SOPs as related to the Purchasing/Procurement function
Participates in weekly Triangle Meeting which involves Finance, Property and Purchasing, to ensure prompt correction of vendor issues
Maintains required logs, computer database and prepares and submits Required Company And Government Reports
Leads idding process (RFPs, RFQs, RFIs, Sole Source, Sealed Bid, etc.) from cradle to grave
Practices superior customer service and communication, including timely feedback on purchase requests
Fills staff vacancies in a timely manner
Effectively motivates, empowers and requires staff to perform his/her job responsibilities
Employs sound time-management and delegation skills
Holds staff accountable for producing quality work, develops staff for career progression and disciplines staff that fail to meet goals
Provides required/supplemental training for new and current employees
Motivates and manages staff to work effectively, creates a supportive work environment, recognizes staff accomplishments and proactively addresses staff performance concerns
Develops Center-beneficial linkages within the community to enhance and promote local procurement activity
Promotes a positive image of the Center and Job Corps and establishes meaningful relationships with the local business community
Mentors, monitors and models the Career Success Standards as required by the PRH
Shows respect and courtesy to students and holds them accountable for their actions and behavior
Qualification
Required
Detailed oriented individual with procurement experience
Responsible for the purchasing function for all Center needs
Responsible for all procurement activities for the Center
Ensure that Center staff requests for goods and services are promptly and satisfactorily fulfilled
Conduct procurements in compliance with Company and Government policies and procedures
Manage the Center purchasing/procurement function through planning, budget control and appropriate staff training
Procure goods and services for the Center in accordance with Company purchasing policies and procedures
Select services and vendors through competitive pricing, service and quality guidelines in compliance with Federal Acquisition Regulation and Company policies and SOPs
May provide direct supervision to purchasing staff
Assist the Administration Director in budget preparation and control
Prepare purchase order contracts, subcontracts, lease/rental agreements and consultant contracts for services, equipment, repairs and rehab projects
Develop and maintain a qualified vendor list with appropriate identification of small, large, Veteran, Minority and/or Female suppliers
Utilize the federal supply schedules as needed
Monitor vendor adherence to quality standards, prescribed delivery schedules and contract terms
Assure required vendor performance evaluation for determination of continued goods and/or services
Coordinate with the Center Finance function to confirm pricing information
Administer the Center subcontract program to assure meeting the Subcontract Plan goals
Administer the construction, rehabilitation and maintenance subcontracts per Federal and Company guidelines
Comply with all provisions of the Center contract and Company SOPs as related to the Purchasing/Procurement function
Participate in weekly Triangle Meeting which involves Finance, Property and Purchasing
Maintain required logs, computer database and prepare and submit Required Company And Government Reports
Lead bidding process (RFPs, RFQs, RFIs, Sole Source, Sealed Bid, etc.) from cradle to grave
Practice superior customer service and communication, including timely feedback on purchase requests
Fill staff vacancies in a timely manner
Effectively motivate, empower and require staff to perform his/her job responsibilities
Employ sound time-management and delegation skills
Hold staff accountable for producing quality work
Develop staff for career progression and discipline staff that fail to meet goals
Provide required/supplemental training for new and current employees
Motivate and manage staff to work effectively, create a supportive work environment, recognize staff accomplishments and proactively address staff performance concerns
Develop Center-beneficial linkages within the community to enhance and promote local procurement activity
Promote a positive image of the Center and Job Corps and establish meaningful relationships with the local business community
Mentor, monitor and model the Career Success Standards as required by the PRH
Show respect and courtesy to students and hold them accountable for their actions and behavior
Company
Adams and Associates, Inc.
Adams and Associates, Inc. provides academic and vocational training services to approximately 9,000 participants a year.
Founded in 1990
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Cheryl Dailey
Chief Financial Officer
Company data provided by crunchbase