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Administrative Assistant 3 jobs in United States
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Inside Higher Ed · 1 day ago

Administrative Assistant 3

positionUnited States
timePart-time
remoteRemote
seniorityEntry, Mid Level
date2+ years exp
Inside Higher Ed is seeking an Administrative Assistant 3 to support the Environmental Brain and Behavior Lab Director within the Department of Psychiatry and Behavioral Health. The role includes a variety of complex administrative support duties, effective prioritization of duties, managing communications related to laboratory projects, and assisting with travel and scheduling.
Digital MediaEducationHigher EducationJournalismRecruiting

Responsibilities

Anticipates Director’s professional needs in relationship to their responsibilities
Performs a variety of complex and confidential administrative support duties on behalf of the Director
Effectively anticipates support needs and efficiently prioritizes duties
Provides strategic support to aid in decision making and strategic planning processes
Oversees communications related to multi-site laboratory projects
Ensures scientific and operational alignment between EBB Lab and external partners
Partners with EBB Lab project manager to help communicate ongoing coordination of details across projects and ideas
Takes, types and transcribes meeting minutes
Proactively manages Director’s calendar and scheduling of meetings
Arranges complex and detailed travel plans and itineraries
Compiles documents for travel-related meetings and processes required forms
Prepares travel orders using travel system
Prepares financial requests using Workday
Schedules, coordinates, and manages materials, handouts, slides, etc. for speaking engagements, conference submissions and one-time meetings
Provides support for professional societies: national, regional and local
Maintains a complete and up to date CV for Director
Assists with the required aspects of faculty promotion for Director through the Appointment, Promotion and Tenure (AP&T) process
Other duties as assigned

Qualification

Administrative experienceCustomer serviceSpreadsheet softwarePublication softwarePresentation softwareOSU financial systemsOSU human resource systems

Required

High School diploma or GED
Certification or vocational training may be required
2 years of relevant experience required
6 months experience (600 hours course work or training) in customer service or communications, including researching, analyzing & interpreting information
6 months experience (600 hours training) in operation of spreadsheet, publication, and/or presentation software and related computer equipment
Requires successful completion of a background check
Qualified candidates may be asked to complete a pre-employment physical, including a drug screen

Preferred

Associate degree in relevant field may be preferred
4-6 years of relevant experience preferred
Administrative experience is strongly preferred
Experience utilizing OSU's financial and human resource systems desired

Company

Inside Higher Ed

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Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
dateFounded in 2004
location
Washington, District of Columbia, USA
people-size51-200 employees
web-link
https://www.insidehighered.com/

Funding

Current Stage
Growth Stage
Total Funding
unknown
2022-01-10Acquired
2006-08-31Series Unknown

Leadership Team

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Stephanie Shweiki
Director, Foundation Partnerships
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