City of Venice, Florida · 9 hours ago
Administrative Support Specialist
Venice, FL
Full-time
Onsite
Entry Level
$41K/yr - $41K/yr
1+ years expThe City of Venice Florida is seeking an Administrative Support Specialist to provide essential administrative support. The role involves managing communications, assisting with recruitment and benefits administration, and performing various office tasks to ensure efficient operations.
GovernmentNon ProfitTourism
Responsibilities
Answers multi-line telephone and transfers caller to appropriate department to obtain service. Determines and redirects customer to other government agencies or community organizations as required
Greets and directs visitors to appropriate departmental process and provides general information/assistance
Assists the Human Resources (HR) Manager with various aspects of recruitment, including but not limited to: drafting and posting job announcements, creating job posting to outside agencies, scheduling interviews, preparing necessary employment paperwork and maintaining employee personnel files. (Human Resources)
Assists the Benefits Administrator with various aspects of benefits administration, including but not limited to: verifying biweekly deductions, logging wellness reimbursement requests, scheduling meeting and creating flyers. (Human Resources)
Assists city staff with administrative tasks including copying, faxing, filing, data entry and other projects as assigned
Accurately and legibly completes reports, forms and other required documentation
Receives and processes shipments and deliveries
Coordinates meeting room schedules for use by outside groups
Performs other related assignments and tasks as assigned
Cross trains in other functions of the Department and provides backup and assistance in those areas as required
Qualification
Required
High school graduate or equivalent
One (1) year general office experience
Ability to interact with the public in a professional, respectful manner
Ability to operate a multi-line telephone system
Ability to work independently of direct supervision
Capable of sustaining regular and predictable attendance
Excellent listening, speaking, and communication skills
Knowledge of city functions, outside agencies' and community organizations' services
Ability to understand and follow instructions
Ability to complete all forms and reports legibly and accurately
Capable of prioritizing and completing multiple tasks
Ability to handle the pressure of deadlines
Ability to deal with difficult people with courtesy and self-control
Ability to establish and maintain effective working relationships with elected officials, supervisors, co-workers and the general public
Working knowledge of the current version of the Microsoft Office Professional software suite including proficiency with Word and Excel
Basic understanding of the current version of the Microsoft Windows operating system
Ability to learn specific computer applications used in the Human Resources Department
Finger and wrist dexterity and hand/eye coordination to perform keyboard functions and operate multi-line telephone system
Good eyesight and hearing with or without aides
Ability to speak clearly and distinctly
Preferred
Multi-line telephone experience
Familiarity with Central Square Software applications based on an iSeries system
Working knowledge of the current versions of Microsoft Outlook and Internet Explorer
Company
City of Venice, Florida
City of Venice in Florida
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase