Palm Beach Atlantic University · 12 hours ago
Executive Assistant, Office of the Provost
West Palm Beach, FL
Full-time
Onsite
Mid LevelPalm Beach Atlantic University is seeking an Executive Assistant to the Provost and Chief Academic Officer. This role involves overseeing the Provost’s Office operations and providing high-level administrative support, including calendar management, project management, and communication.
Higher Education
Responsibilities
Manages the Provost’s schedule to ensure efficient time management by prioritizing meeting requests, coordinating complex schedule needs and following up on pending appointments
Communicates scheduling changes and provides necessary materials to meeting attendees in advance
Coordinates and confirms appointments with internal and external stakeholders to support the Provost’s engagement priorities and ensure timely communication
Ensures the Provost is prepared for meetings, events, and engagements by preparing briefing materials, reports, presentations to support meetings and decision-making, and providing reminders and updates about upcoming appointments and events
Adapts schedules to accommodate last-minute changes or time-sensitive meetings
Oversees travel itineraries (domestic and international) for the Provost
Anticipates travel needs and addresses any potential issues or adjustments preemptively
Assists in identifying project scopes, timelines, and deliverables related to the Provost’s initiatives
Monitors project progress and provides regular status updates to the Provost
Collaborates with school and administrative offices to ensure alignment and coordination of major projects
Drafts, edits, and manages correspondence with internal and external stakeholders
Maintains the Provost’s address book, updating contact information promptly to support scheduling and communication
Triages incoming calls and concerns, handling confidential or sensitive matters professionally
Researches, prioritizes, and follows up on incoming issues, offering appropriate responses and referrals
Assists with correspondence, presentations, and reports for the Provost
Builds strong relationships across campus, collaborating effectively with faculty, staff, administration, and students
Organizes and coordinates daily operations of the Office of the Provost, ensuring a professional and welcoming environment
Organizes digital and physical filing of official university documents in collaboration with the Academic Operations Manager
Attends meetings, records notes, and tracks action items for follow-up
Collaborates with the University’s Marketing Department to align academic communication with university-wide messaging
Prepares academic updates by organizing and drafting compelling content for internal and external audiences
Supports complex projects with multiple stakeholders in a fast-paced environment
Supports the coordination of academic events, ensuring smooth execution and branding consistency
Qualification
Required
High-level administrative support experience
Calendar management skills
Meeting preparation skills
Project management experience
Travel coordination experience
Strong communication skills
Ability to manage complex schedules
Experience in drafting and editing correspondence
Ability to handle confidential or sensitive matters professionally
Strong relationship-building skills
Organizational skills for office and operations management
Experience in collaborating with various stakeholders
Ability to adapt to last-minute changes
Experience in preparing briefing materials, reports, and presentations
Ability to triage incoming calls and concerns
Experience in organizing digital and physical filing systems
Ability to track action items and follow up effectively
Experience in preparing academic updates and content for communication
Ability to support complex projects in a fast-paced environment
Experience in coordinating academic events
Company
Palm Beach Atlantic University
Palm Beach Atlantic University is a school in West Palm Beach.
Founded in 1968
501-1000 employees
H1B Sponsorship
Palm Beach Atlantic University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (2)
2023 (4)
2022 (2)
2021 (2)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Stacie A. Bowie Graham, DBA, CPA
Vice President for Finance/CFO
Scott Barnes
Vice President of Information Technology Services / CIO at Palm Beach Atlantic University
Recent News
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