Excelsior University · 22 hours ago
Sr Payroll Analyst
Albany, NY
Full-time
Hybrid
Mid, Senior Level
$65K/yr - $75K/yrExcelsior University is seeking a Sr. Payroll Analyst responsible for the accurate and timely processing of the University’s biweekly payroll while ensuring compliance with regulations. This role involves maintaining payroll records, supporting process improvements, and collaborating with various departments to optimize payroll functions and deliver excellent service.
EducationOnline PortalsTraining
Responsibilities
Process day-to-day payroll updates, including, but not limited to, new deductions, deduction changes, salary adjustments, etc. in preparation for the biweekly payroll for all employees
Maintain accurate and detailed tracking of all ongoing payroll items, ensuring that items with varying or overlapping end dates are monitored and processed accordingly
Ensure adherence to all applicable federal, state, and local regulations for all employment classifications, including exempt, non-exempt, and temporary/per-diem employees
Review and approve employee-initiated changes submitted through HRIS self-service workflows
Review, follow up on, and audit biweekly timesheets prior to the transfer of data from the timekeeping module to the payroll module; audit transferred data for accuracy
Work collaboratively with other departments to ensure payments generated by the faculty management system are received and processed accurately; follow up on discrepancies and make manual adjustments as needed
Conduct regular audits of payroll data, before, during and after payroll processing, to ensure accuracy, compliance, and proper documentation, applying strong analytical skills and attention to detail
Proactively identify errors, discrepancies, or process gaps, communicate findings to relevant stakeholders, and actively participate in developing and implementing effective solutions
Execute end-to-end payroll processing on the scheduled payroll completion day
Ensuring all day-to-day updates are accounted for and making manual adjustments as needed
Review and import payment data from other systems and verify the final payroll with the payroll and benefits team to ensure accuracy before transmission
Transmit payroll and collaborate with the Finance team to confirm that all payments are successfully processed and disbursed by the University’s bank
Prepare and distribute post-payroll reporting to support other cross-functional departments
Work in conjunction with the HRIS Coordinator to maintain the HRIS system in various areas, including but not limited to:
Processing new hires by transferring data from the onboarding module into the payroll system. Verifying that all information is accurate and complete; following up with appropriate parties to resolve discrepancies and updating the system as needed. Ensuring the correct work location is recorded to determine appropriate state tax withholding requirements. Confirming that required documentation is properly filed and accessible within the employee’s electronic personnel record
Processing employee terminations by reviewing offboarding documentation, determining the appropriate termination reason, and ensuring compliance with all applicable state regulations
Maintaining reporting structures, job codes, unit changes, and related data elements
Assist in developing, implementing and adhering to cross-training initiatives that promote office cohesion and provide reliable backup coverage for essential functions within the HR unit
Assist in developing, updating, and implementing payroll policies and procedures to align with organizational goals and industry best practices
Remain current on federal, state, and local payroll regulations, assessing the impact of legislative changes and recommending process or system adjustments as needed
Collaborate on payroll-related projects, contributing project management, planning, and problem-solving skills to drive efficiency and continuous improvement
Serve as a primary point of contact for employee payroll inquiries, delivering timely, accurate, and customer-focused support
Support a collaborative and service-oriented work environment, leveraging strong interpersonal skills to partner effectively with HR colleagues and departments across the university
Qualification
Required
Bachelor's degree in Business Administration, HR, Accounting, or a related field
Significant experience as a primary payroll processor, demonstrating comprehensive knowledge of payroll processing principles and practices
In-depth knowledge of federal, state, and local payroll tax regulations
Ability to make sound decisions and balance working independently and in a team
Ability to maintain strict confidentiality and handle sensitive information discreetly
Excellent written and verbal communication skills
Ability to adjust and embrace change
Strong analytical and problem-solving abilities
Exceptional organizational and time management skills
Strong attention to detail and commitment to accuracy
Experience with payroll software, with preference for UKG
Proficiency in Microsoft Office Suite, with advanced skills in Microsoft Excel
Preferred
UKG Experience
Process Improvement mindset
Company
Excelsior University
Excelsior University is an accredited online institution helping adult learners finish degrees and advance their careers flexibly.
Founded in 1971
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$0.01M2015-08-01Series Unknown· $0.01M
Leadership Team
Richard Hannmann
Vice President and Chief Financial Officer
Adam L. Selhorst
Executive Director, Strategic Partnerships & Alliances
Recent News
2024-04-29
2024-04-16
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2024-03-27
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