ACL Digital · 11 hours ago
Administrative Manager
Massachusetts, United States
Contract
Onsite
Mid Level
$45/hr - $45/hr
3+ years expACL Digital is seeking an Administrative Manager to provide leadership for the Department's administrative needs. The role includes managing departmental budgets, human resources functions, and serving as a liaison for departmental issues while ensuring efficient operations across multiple programs and divisions.
Business IntelligenceCloud ComputingDevOpsHardwareInformation TechnologyInternet of ThingsMobile AppsRetail TechnologySaaSSoftware
Hiring Manager
Nishant Kumar
Responsibilities
The DA serves as the main point of contact and liaison for the department, and troubleshoots departmental issues and resolves problems for students, faculty, staff and post docs across three labs, and four programs/divisions. This position must also proactively anticipate the future needs of the department and labs (fiscal needs, staff changes, and daily operating needs) to ensure smooth functioning. The DA also contributes to the strategic planning efforts for the department as well as the programs
The DA is responsible for directly managing the department’s budgets and its program/division budgets. This includes developing budgets, making budget projections, forecasting budget surpluses and deficits, signing off on transactions, allocating resources between budget lines, reconciling budgets and monitoring spending throughout the year. The position also manages the payment of all invoices for the department as well as its respective programs/divisions. The DA is also responsible for managing all incoming monies by assuring funds are accounted for and deposited into appropriate accounts
The DA serves as the human resources contact for department personnel, HSDM HR and HUCTW as appropriate. Collaborates with appropriate staff on policy interpretation; develops policies, processes and procedures to improve departmental operations; negotiates and addresses issues with vendors and sponsors over terms of agreements; and creates and drafts policy memos as needed
Oversee departmental support staff including responsibilities of hiring, evaluation, development, performance management, and termination within the parameters
Manages all appointments and re-appointments (including clinical, research and affiliate) from visiting pre-undergraduate students up to full professors. Oversee all promotions, including pre-promotion assessment, calls for letters, drafting of promotion dossier and management of the promotions process. Develops and oversees all searches, including position requests, advertisements, search procedures and processes, and interviews. He/she also manages on-boarding and off-boarding for department personnel
Leads, manages, and prepares all required materials for visa processing
Oversee content of Department website
The Department Administrator manages pre-award grant submissions for PIs. Act as the liaison between the PI and the grants team to ensure all documents are completed as required and are done in a timely fashion. Works with faculty on managing grant and gift awards, monitors spending throughout the year, and collaborates with the grants team in Administration and Finance on post-award set up and grant management (required annual fiscal reports and work product updates)
The DA partners with other departments throughout the School to complete responsibilities related to department and works closely with School personnel to ensure compliance with state and federal laws as well as policies
Additional responsibilities include but are not limited to calendar management, extensive travel arrangements, planning and managing departmental events and managing various faculty special projects as needed
Contributes to a culture of inclusivity and respect
Performs other related duties as assigned or requested
Qualification
Required
Bachelor's degree or equivalent work experience required
Minimum of 3 years' relevant work experience
Strong computer skills and proficiency in Microsoft Applications and web-based applications
Ability to successfully pass a comprehensive background check at hire
Company
ACL Digital
ACL Digital is a design-led digital engineering and transformation firm.
1001-5000 employees
H1B Sponsorship
ACL Digital has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (38)
2024 (29)
2023 (26)
2022 (33)
2021 (20)
2020 (19)
Funding
Current Stage
Late StageLeadership Team
Srikanth Raghavan
Associate Vice President
Recent News
2025-11-28
Company data provided by crunchbase