NEOGOV · 21 hours ago
ADMINISTRATIVE PROGRAM SPECIALIST - B
New Orleans, LA
Full-time
Onsite
Mid Level
$3,345/mo - $6,566/mo
4+ years expNEOGOV is seeking an Administrative Program Specialist B to support the Port of New Orleans in its procurement and contracting operations. The role involves coordinating purchasing actions, maintaining contract documentation, and ensuring compliance with laws and policies.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Responsible for coordinating the procurement lifecycle of professional service, general service, construction contracts and purchase agreements through the Board's contract administration system
Maintains a working knowledge of the Louisiana State Public Bid Law guidelines, and trains and provide guidance to staff as procurement laws are updated
Develop, hone and execute new improved procurement strategies across all channels of purchasing
Evaluate and enhance our operations in local spend while researching and prospecting developments in global spend
Institute policies and procedures for collecting and reporting key metrics that will reduce our overall expenses while increasing productivity
Perform cost &budgetary analysis and set appropriate benchmarks
Implement contracting methods as they apply to the Port of New Orleans methods, policies, and procedures involved in purchasing a large quantity and variety of supplies, equipment, services, and goods
Establish and maintain supplier relationships by serving as a single point of contact for contractual matters
Manage record keeping for all contract-related correspondence and documentation
Provide contract-related issue resolution, both internally and externally
Monitor and complete contract close-out, extension or renewal, as appropriate
Works with project leads to maintain up to-date files on all professional service, general service, and construction contracts and purchase and service agreements as instructed by policy
Review proposals for SSE participation to ensure compliance with agency target
Participates in the evaluation/scoring process for active request for qualifications/proposals
Participates in pre-bid construction conferences and pre-proposal meetings and monthly project / contract meetings where applicable to provide maximum exposure for SSE participation
Manage SSE contract compliance monitoring program on federal project(s) where applicable. Work with project managers to ensure compliance is obtained
Review, identify and encourage bids and proposals from SSE entities to ensure participation in the procurement process. Works with Administrative Coordinator 3 to ensure SSE participation is included when supplies and service requests are submitted via the CPR Form or the Board's requisitioning system
Coordinates targeted bid notifications for targeted business sectors
Establish reporting requirements and report dollar value and percentage of all Port of New Orleans contracts that have been awarded to certified SSE contractors
Manages external vendor relations within the Procurement Department. Including determining meeting schedules, follow ups, and providing vendor information forms as necessary for completion
Coordinates vendor processes and methods to approve and update new vendor information in the Board's requisitioning system
Tracks, measures, reports, and evaluates vendor performance as necessary
Review monthly subcontracting reports to ensure compliance, and track spend for Board reporting
Maintains updated vendor databases
Assists the Services Division of the Procurement Department with requests where applicable, including but not limited to; mail services, supply distribution, and vehicle fleet usage
Other duties as delegated
Qualification
Required
Four years of experience in administrative services
Six years of full-time work experience in any field plus one year of experience in administrative services
A bachelor's degree plus one year of experience in administrative services
An advanced degree
Preferred
Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources
Building and Supporting Teams: The ability to combine your actions and efforts with others to work toward achieving a common goal
Championing Continuous Improvement: The ability to systematically drive or promote continuous improvement
Demonstrating Business Acumen: The ability to understand how the organization operates to achieve its objectives
Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization
Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided
Managing Projects: The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline
Benefits
Medical / Dental / Vision Insurance
Health Savings Account (HSA)
Medical and/or Dependent Care Flexible Spending Account (FSA)
Life Insurance options
Long Term Disability Plan
State of Louisiana LASERS state pension program
Deferred Compensation Plan (457 plan) with employer match
Paid Louisiana State Holidays; and paid Annual and Sick Leave
Wellness Center located in the Port Administration Building
Ship Shape Wellness Program
Parental Leave – Up to six weeks paid parental leave
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
The Carlyle Group,Warburg PincusWarburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase