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Alliance Environmental Systems Inc · 6 hours ago

Sales Administration and Support Analyst II

Newbury Park, CA

Full-time

Onsite

Mid Level

$30/hr - $33/hr

Alliance Environmental Group, LLC. is seeking a Sales Administration & Support Analyst II to provide advanced administrative and analytical support to Sales and Branch Management teams. The role involves ensuring accurate CRM and ERP data, timely job closure, and reliable reporting while collaborating with various departments to support efficient sales and project execution.

ConstructionEnvironmental ConsultingRecycling

Responsibilities

Maintain, audit, and update active job data in CRM and ERP systems to ensure accuracy, compliance, billing readiness, and timely invoicing

Complete daily billings and monitor open and aging jobs; follow up with branches on outstanding items

Send, track, and upload customer contracts prior to project start

Enter and audit material sheets, manifests, and project documentation

Review estimates and approvals for compliance with sales policies and pricing guidelines

Process and track referral fee invoices, adjustments, and reconciliations

Support access and setup for sales systems and estimating platforms (e.g., CRM, Xactimate)

Prepare weekly and monthly sales and operations reports, including booked jobs, closed jobs, job loss, and budget-to-actual analysis

Identify data discrepancies and recommend corrective actions

Assist with onboarding and training of administrative and sales support staff

Support continuous process improvement initiatives

Perform general office and administrative duties as assigned

Qualification

CRM/ERP systemsMicrosoft ExcelSales operationsProject coordinationAttention to detailTime-managementCommunication skillsCross-functional collaboration

Required

Experience in sales operations, administrative support, or project coordination

Proficiency with CRM/ERP systems and Microsoft Excel

Strong attention to detail, organization, and time-management skills

Ability to manage multiple priorities in a fast-paced environment

Strong communication and cross-functional collaboration skills

Benefits

401(k)

401(k) matching

Dental insurance

Flexible spending account

Health insurance

Health savings account

Paid time off

Referral program

Retirement plan

Company

Alliance Environmental Systems Inc

Alliance Environmental Systems, Inc.

Founded in 1994

West Chester, Pennsylvania, USA

51-200 employees

https://www.aesfirst.com

Funding

Current Stage

Growth Stage

Leadership Team

Dave Rzepski

Partner

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