The Health Management Academy · 13 hours ago
Office Operations Associate - Entry Level
Arlington, VA
Full-time
Onsite
New Grad, Entry Level
$50K/yr - $55K/yrThe Health Management Academy (THMA) brings together health system leaders and innovators to collectively address the industry’s biggest challenges and opportunities. We are seeking a self-motivated and highly organized professional to join our People & Culture team, serving as the first point of contact and ensuring smooth office operations while supporting broader HR functions.
Association
Responsibilities
Serve as the first point of contact for THMA guests, seated in our main reception area
Greet visitors warmly and ensure they are directed to the appropriate meeting space
Manage incoming and outgoing mail and packages
Oversee daily office operations, including maintaining tidy kitchen spaces, running dishwashers, ensuring coffee machines are stocked and functioning, and ordering office supplies and snacks
Coordinate general office upkeep by communicating with building management and relaying important facilities updates to team members
Maintain cleanliness and organization across all common areas, including kitchens, conference spaces, and reception
Track and report on office capacity, supporting space planning and office utilization initiatives as needed
Partner with the People & Culture team to support talent acquisition efforts, including greeting candidates
Assist in planning and executing employee engagement initiatives and events—both virtual and in-person—contributing to THMA’s culture of connection and celebration
Coordinate logistics for team gatherings and firm-wide events, including room setup, catering orders, and event support
Function as the Member Center (our main large conference room) owner– keeping track of events going on in that space and ensuring it is set up to accommodate
Provide administrative and project support to the broader People & Culture team, gaining exposure to programs such as onboarding, well-being, culture, and engagement
Perform other duties and special projects as assigned
Qualification
Required
Bachelor's degree in Human Resources, Business Administration, or a related field; or equivalent combination of education and relevant experience
Demonstrated ability to manage multiple priorities, stay organized, and maintain strong attention to detail in a fast-paced environment
Proactive and resourceful, with a willingness to jump into a variety of tasks and projects
Positive and professional demeanor with excellent interpersonal and communication skills when engaging with internal and external stakeholders
As a member of the People & Culture team (THMA's Human Resources function), exercises discretion, confidentiality, and sound judgment at all times
Collaborative and team-oriented, with a strong commitment to supporting others and contributing to shared goals
Highly organized and detail-oriented, with the ability to manage multiple priorities and maintain smooth daily operations
Able to work both independently and as an effective team member
Self-directed, resourceful, and proactive in identifying needs and solving problems
Exceptional interpersonal and communication skills with internal and external stakeholders
Approaches work with professionalism, positivity, and a service-minded attitude
Preferred
Previous experience in a receptionist, facilities, office operations, or HR support role preferred
Benefits
Health insurance
Dental insurance
Vision insurance
401(k) matching
Cell phone and commuter reimbursements
Generous paid time off
Paid parental leave
Learning and development programs
Coaching for working parents and caregivers
Free therapy and professional coaching sessions
One-on-one financial coaching
Free legal support services
Company
The Health Management Academy
We power our community to drive health forward.
Founded in 1998
51-200 employees
H1B Sponsorship
The Health Management Academy has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (24)
2024 (19)
2023 (28)
2022 (31)
2021 (12)
2020 (5)
Funding
Current Stage
Growth StageLeadership Team
Jonathan Cronin
Chief Financial Officer
Aisha Sylvain
Managing Director, Industry Partnerships
Company data provided by crunchbase