Geosyntec Consultants · 18 hours ago
Project Administrator III
Kennesaw, GA
Full-time
Onsite
Senior Level
5+ years expGeosyntec Consultants is an innovative engineering and consulting firm looking for a Project Administrator III in Kennesaw, GA. The role involves providing administrative and accounting support for site investigation and remediation, while interacting with clients, vendors, and subcontractors.
ConsultingCRMEnvironmental ConsultingInformation TechnologyInnovation Management
Responsibilities
Read and interpret contract provisions and set up accurate project information in the accounting database in accordance with contract terms and Company policies, including, but not limited to:
Review contractual elements provided on project initiation forms: contract value, budget level, scope of services, fee types, payment terms and proper authorization
Verify and/or edit project rate schedules and demographic data provided by project managers
Ensure appropriate mark-ups, tax components and invoice masks are in-line with contract provisions
Review and submit employee expense reports in a timely manner to facilitate payment and processing. Understand the expense reporting process and perform required unit pricing data entry in addition to any necessary corrections
Work with accounting department to establish new unit pricing equipment codes, as necessary
Perform electronic timesheet administration procedures to ensure timesheets are accurately completed in a timely manner. Understand the timesheet flow as it relates to labor, class codes and project billing
Within established deadlines, initiate billing cycle by generating and distributing prebill reports, facilitate edits per the project manager’s direction and finalize invoice with all required attachments and documentation. Submit invoices to corporate accounting for posting and to client as instructed by project manager
Track accounts receivable and accounts payable as needed for project processing
Assess project revenue by accurately identifying variances, understand reason for variances and make necessary budget or percent complete changes as instructed by project manager or designated employee. Understand earned value and relationship to project revenue
Complete all tasks, including revenue review and project maintenance, in accordance with monthly accounting closing schedule
Advises Project Managers on financial aspects of contracts, factors to be negotiated with clients and assist with client cost proposals
Adjust annual overhead multipliers on governmental or Cost Plus Fixed Fee projects
Prepare financial, cost analysis or additional management reports for Project Managers, other managers, or Principals
Mentor and train less experienced Project Administrators
May supervise administrative or support staff:
Assist in recruiting and hiring support staff
Manage work flow, assignment and production of support staff
Evaluate performance of support staff
Develop and execute formal and informal training programs for support staff
Distribute select project management reports to Project Managers
Maintain all documentation in accordance with branch and corporate policies; and
Perform related work as required
Qualification
Required
A high school diploma and a minimum of 9 years of progressively responsible experience in project or contract administration for a professional services firm, an associate degree and 7 years of experience, or a bachelor's degree in accounting or finance and 5 years of experience
Ability to read and comprehend moderately complex instructions, contracts and subcontract agreements, correspondence and memoranda; and ability to effectively write moderately complex correspondence and memoranda
Knowledge of job costing, contract file administration and comprehension of project revenue
Working knowledge of Microsoft Office and proficiency in Excel
Accurate data entry, writing and editing skills
Ability to work in a fast paced, detail and deadline-oriented environment and manage multiple projects simultaneously
Ability to effectively present information to Project Managers, and other internal clients
Preferred
Prior experience with BST, Deltek, Wind2 accounting systems
Benefits
Competitive pay and benefits
Well-being programs to support you and your family
Company
Geosyntec Consultants
Geosyntec is a full-service consulting and engineering firm that works with private and public sector clients.
1001-5000 employees
H1B Sponsorship
Geosyntec Consultants has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (47)
2024 (50)
2023 (26)
2022 (39)
2021 (23)
2020 (18)
Funding
Current Stage
Late StageTotal Funding
unknown2022-05-10Acquired
Leadership Team
Peter Zeeb
Senior Principal, President and CEO
Recent News
2024-11-07
Google Patent
2024-11-07
Company data provided by crunchbase