University of Tampa · 15 hours ago
Accounts Payable Assistant
Tampa
Full-time
Onsite
New Grad, Entry LevelThe University of Tampa is seeking a professional for the role of Accounts Payable Assistant to support the Office of Financial Management. This position involves managing accounts payable functions, ensuring compliance with policies, and facilitating vendor payments.
Higher Education
Responsibilities
Expedient follow up on invoices pending approval
Perform accurate data entry functions processing AP invoices and expense reports in Workday
Ensure policies and procedures are applied to payment process
Receives and verifies expense reports with proper coding and sufficient documentation; reconciles expense and other financial reports
Receives and verifies invoices to purchase orders and approves for payment processing
Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies
Maintains W-9’s and W-8BEN-E, verifying that they are up to date and in proper files
Serve as the university liaison and respond to inquiries for invoices, expense reports and Accounts payable policies
Continuously analyze data and transactions to determine whether processes can be improved to ensure greater compliance or efficiency of transactions
Create settlement runs for accounts payable items (supplier payments, expense reports, cash advances, and ad hoc payments)
Answer questions regarding associated procedures in Workday
Ensure positive, responsible, and courteous services are provided to all internal and external customers including faculty, staff, students, and vendors
Research payments and assist vendors to resolve differences regarding invoices
Process checks for mailing
Assist other team members as needed
Other duties as assigned
Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds
Qualification
Required
High School diploma or equivalent required; four-year degree preferred
Organizational skills to include attention to detail
Problem solving ability
High productivity and dependability
Excellent written and oral skills, as well as the ability to establish priorities and manage time wisely
Strong interpersonal skills, flexibility, and customer service orientation
Proficiency with MS Office, Word and Excel required
Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office
Willingness to embrace new technologies and innovative organizational practices
Preferred
Accounts payable experience preferred
Previous Workday (or other ERP) experience preferred
Benefits
FREE Tuition
Generous paid leave
Wellness initiatives
100% Employer-Funded Health Reimbursement Account
100% Employer-Paid Short & Long Term Disability Insurance
100% Employer-Funded Employee Assistance Program
Discounted On-Campus Dining Meal Plans
FREE On-Campus Parking
FREE Access to Campus Amenities (pool, library, campus events and more)
Fitness Center
Pet Insurance
Flexible Spending Accounts
And more
Company
University of Tampa
The University of Tampa is a medium-sized comprehensive, private university located on approximately 100 acres of prime riverfront land in the heart of downtown Tampa.
Founded in 1931
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Mary Anderson, PhD
Co-Director/Co-Founder of University of Tampa All In for Democracy Coalition
Tammy Loper
Chief Information Officer
Recent News
Tampa Bay Business Journal
2025-03-26
Tampa Bay Business Journal
2025-01-29
2023-05-11
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