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University of Houston · 8 hours ago

Program Coordinator II- UH Health Family Care Center

Houston, TX

Full-time

Onsite

Entry Level

$18.32/hr - $22.88/hr

1+ years exp

University of Houston is seeking a Program Coordinator II to provide senior-level administrative support to an ongoing program. The role involves coordinating program activities, preparing reports, managing budgets, and interacting with faculty, staff, and students to promote program objectives.

EducationE-LearningUniversities

H1B Sponsor Likely

Responsibilities

Coordinates program to ensure that implementation and prescribed activities are carried out in accordance with specified objectives

Participates in planning and develops methods for program implementation and administration, coordinates program activities and processes

Reviews program records and reports of activities

Recommends modifications to methods or procedures as required

Prepares recurring and ad hoc program reports for management use

Assists in preparing reports, proposals, manuals, and other documentation as required for the program

Participates in budget planning and is responsible for controlling expenditures in accordance with budget allocations for the program

Conducts formal training or gives instruction regarding program policies and procedures

Interacts with faculty, staff and students to promote the goals and objectives of the program

Develops and maintains database on research studies, policy issues, etc

Performs other job-related duties as required

Support Board of Directors meetings: prepare agendas, send materials, record minutes, and track action items

Assist with scheduling and documentation for subcommittee meetings (e.g., Quality, Finance, Governance)

Maintain board contact lists and ensure compliance with documentation requirements

Serves as key knowledge expert with regulatory boards', deadlines, and updates

Manages onboarding and orientation for student rotations from various departments or outside organizations

Provide project support to managers and directors from initial concept phase through completion

Oversee and track facility-related requests, vendor work orders, and preventive maintenance schedules

Maintain a centralized, up-to-date library of organizational policies and procedures and track due dates for policy renewals, revisions, and committee approvals

Monitor inventory levels and reorder supplies proactively to prevent shortages

Assist in creating Powerpoint presentations or word documents on behalf of executive leadership for committee or staff meetings

Coordinate logistics and planning for health center activities and larger stakeholder tours/meetings

Qualification

Program CoordinationBudget PlanningDatabase ManagementReport PreparationProject SupportTechnical KnowledgeCommunication SkillsOrganizational Skills

Required

Requires the ability and knowledge for analysis and interpretation of procedures, policies and practices attainable through specific education and/or training programs in a specialty or technical field

Advanced vocational or electronic skills or a basic knowledge of a professional field is required

An Associate's degree or certification/licensing in a technical specialty program of over 18 months and up to 3 years duration are characteristic of this field

Requires a minimum of one (1) year of directly job-related experience