MG+M The Law Firm · 15 hours ago
Executive Assistant
Boston, MA
Full-time
Hybrid
Mid Level
3+ years expMG+M The Law Firm is seeking an Executive Assistant to join their Boston office. The role involves providing executive-level support to a senior partner, managing calendars, facilitating meetings, and ensuring superior client service.
ConsultingLaw EnforcementLegal
Responsibilities
Manage personal and professional calendars, including the planning and timely notification of meetings and appointments; proactively coordinate internal/external meetings with limited direction. Arrange proper logistics based on meeting requirements (visitor offices, conference room, video conference and dial-in number, as appropriate)
Provide superior client service with internal and external clients displaying a proactive, "can do" attitude when meeting individuals, answering telephone calls, responding to inquiries, and acting on behalf of the firm’s attorneys
Efficiently reconcile and process pre-bills and expenses. Review diary entries, calendar and other items to classify business and personal expenses. Submit time entry on a daily/weekly basis
Compose, edit and proofread correspondence, presentations and other documents while demonstrating exceptional technological/document production skills
Transcribe handwritten documents, correspondence, and papers. Search for and print high volumes of requested documents and emails. Provide dictation over the phone as needed
Facilitate meetings through Zoom and Microsoft Teams. Provide technological assistance via Splashtop Application to place attorney on virtual meetings
Apply best practices when arranging domestic and international travel. Monitor attorney’s travel to ensure smooth arrival and departure. Make hotel arrangements and schedule car services as needed
Develop a strong understanding of attorney’s practice and clients. Maintain a professional relationship with other legal counsel, courts, agencies and professional organizations on behalf of the attorney
Handle matters confidentially, proactively and independently and follow through on tasks until successful completion. Suggest new processes/procedures to expedite projects and day-to-day workflow
Keep attorney well informed of upcoming commitments and responsibilities, following up appropriately
Demonstrate intimate knowledge of attorney’s work habits and preferences. Anticipate needs and handle assignments with limited direction
Perform other assigned duties as needed
Qualification
Required
Must have a minimum of three to five years of administrative experience supporting executive-level leaders and managing complex calendars
Must be proficient in Microsoft, PowerPoint, Word, Excel and other office software
Preferred
Bachelor's degree preferred
Prior law firm experience is a plus
Benefits
Medical
Dental
Vision
Life
Disability
401(k)
Company
MG+M The Law Firm
MG+M is a national litigation firm with deep expertise in a wide range of practice areas.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Chris McDevitt
Chief Operating Officer
Adam Hays
Partner
Recent News
2025-02-19
2025-02-05
2025-02-01
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