Therma · 11 hours ago
QC Administrative Assistant
San Jose, CA
Full-time
Onsite
New Grad, Entry Level
$25/hr - $28/hrTherma, a Legence Company, has been redefining mechanical construction landscapes in California for over 50 years. They are seeking a Quality Control Administrative Assistant to provide administrative support for quality control activities, including documentation management and material tracking.
Facilities Services
No H1B
Responsibilities
Provide administrative support to the Quality Control Manager, QC Examiners, and project teams
Assist with receiving documentation and basic examinations of incoming materials
Support verification and documentation for mechanical assembly activities
Maintain strong, professional communication with Project Managers, Foremen, and QC team members
Assist in scheduling and tracking deliveries of materials from vendors
Support coordination of prefabricated materials delivered to customers
Perform pre‑construction and post‑construction administrative tasks
Assist with submittal organization and tracking
Update schedules, meeting notes, logs, and project records as directed
Prepare for and participate in project-related meetings
Support project reporting and documentation management
Assist with construction documentation, drawing distribution, and revision tracking
Track project issues and relay updates to the Quality Control Manager
Prepare and assemble closeout documents and internal QC records
Order materials as directed; track order status and maintain documentation
Verify and record materials received, noting discrepancies
Communicate with Foremen and PMs regarding delivery schedules, delays, or shortages
Prepare shipping documents for outgoing materials
Assist with preparing purchase orders and routing them for PM approval
Qualification
Required
Experience in the industrial or commercial construction industry preferred
Hands-on exposure to mechanical or construction environments is a strong plus
Proficient in Microsoft Office (Outlook, Word, Excel)
Strong written and verbal communication skills
Highly organized and able to manage multiple tasks in a fast-paced environment
Benefits
401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
Time Off: Flexible non-accrual vacation (separate from CA sick leave); company holidays per policy.
Expenses: Business travel and related expenses reimbursed per company policy.
Company
Therma
Therma is part of Legence, a Blackstone portfolio company, specially created to be an Energy Transition Accelerator™.
Founded in 1967
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Nicki Parisi
CFO
Maria Pulido
Senior Human Resources Business Partner
Recent News
2023-03-02
2023-02-12
Company data provided by crunchbase