Apply on Employer Site

Mills Thomas · 1 day ago

Proposal Specialist

Baltimore, MD

Full-time

Onsite

New Grad, Entry Level

Mills Thomas is seeking a Construction Proposal Coordinator responsible for managing and producing high-quality proposals and marketing materials to support business development efforts. The role involves coordinating with various teams to ensure proposals are accurate, compliant, and submitted on time, while thriving in a detail-oriented and deadline-driven environment.

Staffing & Recruiting

Hiring Manager

James Hoffman

Responsibilities

Coordinate the end-to-end proposal process for RFQs, RFPs, and bids

Review solicitation documents to identify requirements, deadlines, and submission criteria

Develop proposal schedules, outlines, and compliance checklists

Gather and organize technical content from project teams, estimators, and leadership

Write, edit, and format proposal narratives to ensure clarity, consistency, and professionalism

Customize resumes, project descriptions, and marketing content for specific pursuits

Ensure proposals align with company branding, messaging, and quality standards

Manage document control, versioning, and file organization

Coordinate internal reviews and incorporate feedback efficiently

Prepare final deliverables for electronic and/or hard-copy submission

Maintain proposal databases, resumes, project sheets, and other marketing assets

Track proposal activity and assist with win/loss analysis as needed

Qualification

Proposal managementMicrosoft OfficeAdobe InDesignConstruction delivery methodsProposal management toolsGraphic layout experienceVisual storytellingOrganizational skillsTime-management skillsAttention to detailCommunication skillsInterpersonal skills

Required

Bachelor's degree in Marketing, Communications, Construction Management, Business, or related field (or equivalent experience)

Proficiency in Microsoft Office (Word, Excel, PowerPoint); Adobe InDesign experience preferred

Excellent organizational and time-management skills

Ability to manage multiple proposals simultaneously under tight deadlines

Strong attention to detail and commitment to accuracy

Effective communication and interpersonal skills

Preferred

Experience responding to public sector RFPs/RFQs

Familiarity with construction delivery methods (Design-Bid-Build, Design-Build, CM at Risk, etc.)

Knowledge of proposal management tools or CRM systems

Graphic layout or visual storytelling experience

Company

Mills Thomas

The Mills Thomas team focus exclusively on professional and executive search.

Sykesville, Maryland, US

2-10 employees

http://www.millsthomas.com

Funding

Current Stage

Early Stage

Leadership Team

Lauren Asghari

Founder

Company data provided by crunchbase