Chesapeake Regional Healthcare · 15 hours ago
Health Data Technician
Chesapeake, VA
Full-time
Onsite
Mid Level
3+ years expChesapeake Regional Healthcare is seeking a Health Data Technician to maintain medical records operations in compliance with policies and procedures. The role involves ensuring the accuracy of birth and death registries, managing the release of confidential information, and providing excellent customer service within the department.
Health CareHospitalMedical
Responsibilities
Ensure the Birth/Death Registry meets all statutory functions and guidelines as related to births, deaths, and fetal deaths
Birth Registry
Assure all live births are recorded as required
Identify newborns and interview parent(s) for birth certificate information
Assure birth certificates are signed by the physician/Director and delivered to the Health Information Management department in a timely manner
Interview parents and complete Acknowledgment of Paternity forms. All supporting documents are mailed weekly to Virginia Paternity Establishment Program
Enter completed birth certificates into the Virginia Department of Health Vital Records System and mail the paper certificate to the Office of Vital Records, Division of Health in Richmond, Virginia
Complete Birth Verification Forms as requested
Use the Department and State’s Birth Registry Computer System in an effective and proficient manner
Perform Quality on ALL birth worksheets for state statistical purposes
Work with nursing to establish correct clinical data for statistical purposes
Establish the paternity of the child by providing legal documentation to be completed by the father of the child to determination paternity; mail all supporting documents to VVEST on a weekly basis
Provide services to establish paternity at the local correction facilities
Ensure all state and federal laws of establishing paternities are met
Complete fetal, newborn, inpatient and ambulatory death certificates
Complete the State Fetal Death Report and the hospital’s Death Report
Compile statistical data for management reporting, budgets and surveys
Actively participate in service recovery and customer service activities to ensure a superior customer contact
Adhere to CRMC's confidentiality policy for all information related to patients, family and friends, hospital employees, physicians and clients
Maintain effective interdepartmental communication
Responsible for the release of confidential information to authorized sources. This is a very sensitive position that requires extensive knowledge of legal requirements and policies and procedures dealing with release of confidential information
Ensures all authorizations met the federal criteria for medical/surgical and psychiatric/substance abuse/AIDS/Hepatitis authorizations. This includes ensuring each and every request is valid according to federal and state criteria
Interacts with requestors to identify medical records needed for patient care, review, billing, or release of information
Performs self-quality checks on all work to assure accuracy of the release, confidentiality, proper invoicing and reconciliation
Handles all requests and inquiries of patient health information whether received via mail, fax, phone or in-person. Verifies the patient identity and confirms the authorization is valid. Ensures the requesting party has a legal right to request a patient’s medical information
Reconcile the paper medical records with the hospital census to verify receipt of all records
Confirm the patient name, medical record number, and account number on every page in the chart, front and back. Add patient stickers to any forms missing demographic information
Examine the quality of each page and stamp illegible documents with the “Poor Quality Original” stamp
Ensure all pages are in the same and proper direction
Repair forms as needed such as torn, wrinkled, folded and dog-eared pages
Remove all staples and paper clips
Identify and separate multi-part forms with the original being kept
Separate and sequence perforated forms making sure the correct separator sheets are included with each section of the chart for scanning process
Revise non-standard documents so they can be processed by the scanner (tape small paper or post-its onto letter size paper)
Print cover sheets for the proper patient and account number and add them to the chart to create a batch
Prepare certified letters of notification to physicians for delinquent medical records
Scan requested/missing documentation into chart (H&P’s, consults, studies, etc.)
Adhere to the Service Excellence Standards and Expectations at Chesapeake Regional Medical Center
Exhibit excellent customer relations to patients, visitors, physicians, and co-workers
Exhibit courteous communication skills and an ability to work with others, exercising good judgment in performance of job duties
Demonstrate courtesy, compassion, and respect to others in adherence of the hospital's philosophy and policy for promoting positive work and customer environments
Work as a team to continuously improve work quality
Demonstrate a commitment to flexible work schedules when it is necessary to ensure patient care
Present self in a positive manner as reflected by personal attire and etiquette
Attend required hospital-wide orientations, meetings, and in-services
Qualification
Required
Associate degree in Health Information Technology
3+ years' experience in an acute care setting
Strong knowledge of medical record content and forms for inpatients and outpatients
Preferred
RHIT certification
Company
Chesapeake Regional Healthcare
Chesapeake Regional Healthcare renders rehabilitation, behavioral health, hospice, emergency care, surgery and home healthcare services.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Reese Jackson
President & CEO
Bailey Uggeri
Care Partner
Recent News
The Virginian-Pilot
2025-12-27
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2025-10-15
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