Metropolitan State University of Denver · 13 hours ago
Office Manager and Event Coordinator
Denver, CO
Full-time
Onsite
Mid, Senior Level
$53K/yr - $58K/yr
2+ years expMetropolitan State University of Denver is a diverse and access-oriented institution committed to equity and inclusion. They are seeking an Office Manager and Event Coordinator to support the Vice President for Enrollment and Student Affairs by managing office operations, coordinating events, and supervising student staff. The successful candidate will demonstrate strong organizational skills and the ability to build relationships while managing multiple responsibilities.
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Responsibilities
Serves as the liaison and first point of contact when representing the VPESA office with internal and external departments, organizations, and groups through a variety of modalities, including phone, emails, meetings, and one-on-one conversations
Serves as a point of contact with helping staff and students who visit the office; de-escalates/resolves problems and/or refers to appropriate personnel, as per university policy
Oversees and manages the VPESA general inbox, triaging inquiries, prioritizing requests, and ensuring timely responses
Ensures that the tone, standards of professionalism, and customer service reflect the values and service standards communicated by the VPESA
Maintains the condition of the office to provide a professional, welcoming, inclusive, and organized area
Ensures coverage during regular business hours, maintains conference rooms and manages reservations, and guest appointments
Manages complex internal operations, identifies problems, and develops solutions
Maintains office efficiency by developing, recommending, planning, and implementing office administrative systems, structures, processes, procedures, and workflows to meet the needs of the office/branch
Works independently, handles matters confidentially, analyzes and solves problems in the VPESA office, and makes decisions appropriate to the position
Adapts from routine administrative duties to handling special needs or situations seamlessly and daily
Serves as Emergency Preparedness Coordinator, attends necessary workshops and seminars, and instructs the unit on emergency response information; keeps emergency contact lists up to date
Designs and maintains filing systems, copying, electronic filing, scanning, data entry, processes paperwork, develops documents/spreadsheets, supervises mail and hand-deliveries and other necessary office procedures
Purchases and tracks office supplies, identifies and works with vendors appropriate for purchasing needs. Orders and purchases food and materials for meetings and works closely with caterers
Coordinates facility services, manages work orders, vendor communication, and office access control
Determines cyclical deadlines and integrates on-going support for VPESA Office/Enrollment and Student Affairs’ branch in order to deliver timely and high-quality work in compliance with the academic calendar, HR and other deadlines as appropriate
Serve as the primary point of contact for key branch-wide event planning, coordinating with internal teams and external vendors
Plan and coordinate key branch-wide events, managing logistics, timelines, and stakeholder communication
Oversee event execution, including room setup, catering, technology needs, and day-of support
Manage event schedules and materials to ensure smooth, on-time delivery of high-visibility events
Track event details and post-event follow-ups to support continuous improvement
Update student job descriptions, recruits, hires, trains, mentors, evaluates and supervises student employee staff
Coordinates, assigns, and tracks student employee work-related projects, including projects from other staff in the office
Provides student employee staff with opportunities to learn, practice, and advance essential and applicable career skills
Receives and coordinates completion of special projects and assignments from the Executive Assistant to the VPESA (as needed)
Provides support to the VPESA when Executive Assistant is out of the office
Manages and maintains VPESA calendar and appointments prioritizing activities and events, ensuring that meeting requests are completed in a timely fashion, vetted in an appropriate manner, and clearly presented
Initiates scheduling of conference calls, lunch meetings, and off-site meetings
Prepares travel authorizations, makes airline, hotel, and transportation reservations, and determines travel and expense report management in alignment with all University policies, procedures and deadlines
Supports the VPESA in logistics (facility, catering, decor, staffing, etc.) involved in planning and the successful execution of relevant initiatives and community events
Provides additional support for other office staff in the Vice President’s Office, including the Chief of Staff, Associate to the VPESA, Director of Student Communications, Senior Fiscal Operations Manager, Communications & Social Media Manager, and Assessment and Evaluation Manager
Qualification
Required
Two years of experience providing administrative support
Demonstrated excellent customer service, people, and communication skills (oral and written)
Established organizational skills, ability to develop efficient and effective systems, and ability to meet deadlines in a fast-paced environment
Qualified intermediate to advanced skills in Microsoft Office programs (Word, Excel, Outlook, PowerPoint)
Demonstrated experience planning and organizing events and/or meetings
Preferred
Four or more years of experience providing administrative support to professional staff or customers and showing progressive responsibility and oversight
Two or more years of experience providing supervision or task management of staff including hiring, training and performance management/development
Experience working for an institution of higher education
Experience working with diverse and urban populations, including but not limited to communities of color, under-represented groups, LGBTQIA+, first-generation, undocumented, veterans, etc
Demonstrated experience planning and organizing large (30+ people) events and/or meetings
Benefits
Medical
Vision and dental
Free RTD pass
Tuition reimbursement
Life and supplemental insurance plans
Retirement plans
Access to a long-term disability (LTD) plan
Company
Metropolitan State University of Denver
The Metropolitan State University of Denver is a public university located in Denver, in the U.S. state of Colorado.
1001-5000 employees
H1B Sponsorship
Metropolitan State University of Denver has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (19)
2024 (13)
2023 (17)
2022 (10)
2021 (4)
2020 (8)
Funding
Current Stage
Late StageTotal Funding
$0.1MKey Investors
"US Department of Commerce, Economic Development Administation"
2023-09-28Grant· $0.1M
Leadership Team
Jim Carpenter
Chief Financial Officer
Bob Amend
Interim Chief Academic and Administrative Officer
Recent News
Seattle TechFlash
2025-09-12
Denver Business Journal
2025-03-10
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