The National Academies of Sciences, Engineering, and Medicine · 7 hours ago
Senior Program Assistant - Program on Social and Economic Systems, CHPP
Washington, DC
Full-time
Hybrid
Mid, Senior Level
$18.44/hr - $23.05/hr
4+ years expThe National Academies of Sciences, Engineering, and Medicine is seeking a Senior Program Assistant to perform complex clerical and administrative duties for assigned programs. The role involves coordinating logistical aspects of meetings, conducting basic research, and providing administrative support to committee activities.
Government Administration
Responsibilities
Performs routine and complex clerical and administrative tasks including word processing, copying, faxing, filing, answering and screening calls, writing and editing correspondence, and compiling and coordinating mailings. Creates, maintains, and updates records, databases, and files. May serve as timesheet coordinator
Coordinates logistical arrangements for committee meetings, forums, workshops, etc. Assembles and reproduces agenda books and briefing materials. Provides administrative support for meetings. Coordinates travel and lodging arrangements. Selects menu and arranges for support services. Registers attendees. Provides assistance at meetings and resolves issues
Performs basic research activities, including literature searches for staff and committee members. Gathers references. May participate in other research efforts including collection, assembly, and tabulation of data and summarizing literature
Prepares vouchers and reviews and processes travel expense reports in compliance with applicable policies and procedures
Inputs edits and proofreads reports. Formats text and publications. Coordinates with printers/publishers to have materials printed
Responds to inquiries and follows-up on communications. Communicates with members, sponsors, or other external customers, answering questions and providing information
Performs administrative-related Federal Advisory Committee Act (FACA) compliance tasks
Attends meetings, training classes, and workshops
Mentors and trains new support staff. Coordinates temporary help and may supervise work of temporary staff
Updates applicable databases and systems on a timely basis and ensures documents and files are accurately maintained and archived. Maintains email and distribution lists
Where applicable, updates and maintains web pages
Qualification
Required
Proficiency in Microsoft Office Suite
Ability to plan and support extensive meeting activities
Ability to solve problems with supervisory consultation or by following procedures
Ability to prioritize work and the flexibility to change directions as the job dictates
Ability to work successfully in a team environment
Ability to develop relationships with co-workers and employees in other National Academies' departments through effective communication
Good communication and interpersonal skills with a proven ability to effectively interact with all levels of employees
High School Diploma, GED, or equivalent knowledge
Four years of related experience
Ability to work at a computer for extended periods of time
Ability to travel
Benefits
Medical, dental and vision insurance
Life insurance
Disability coverage
Retirement and savings benefits
Leave benefits such as paid holidays and paid personal leave
Transportation subsidies
Education assistance
Company
The National Academies of Sciences, Engineering, and Medicine
The National Academies provide independent, trustworthy advice and facilitate solutions to complex challenges by mobilizing expertise, practice, and knowledge in science, engineering, and medicine.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Ebun Caldeira
Chief Financial Officer
Ahmed Zaki Qasim
Senior Finance Business Partner
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