Cogent Analytics · 19 hours ago
HR & Administration Manager
Schwenksville, PA
Full-time
Onsite
Mid Level
$90K/yr - $105K/yrCogent Analytics is a premier utility company specializing in rapid response and storm chasing to utility companies. They are seeking an HR & Administration Manager to oversee payroll processing, financial tracking, employee onboarding, and benefits management to support their mission of providing reliable and effective services during emergencies.
AnalyticsConsultingManagement Consulting
Responsibilities
Payroll Processing
Process weekly payroll for hourly steelworkers and foremen (based on timecards)
Process bi-weekly payroll for salaried employees
Track hours, overtime, deductions, and payroll taxes
Ensure compliance with labor laws and tax regulations
Financial Tracking & Reporting
Assist in tracking job costs, budgets, and expenses
Maintain accurate records for audits and end-of-year reporting
Meet with the President weekly to review cash flow, AP strategy, and AR follow-ups
Assist with financial audits and compliance reporting
Financial Reporting & Cash Flow Management
Maintain and update Cash Flow Management models
Prepare and update AR and AP reports
Track and report KPI metrics for Sales, Operations, and Project Management
Provide the President with monthly financial reports, including the Income Statement and Balance Sheet
Update the Labor Burden, Overhead Absorption and Breakeven models monthly, adjusting for staffing, indirect/direct cost and revenue changes
Work with the Estimating Manager and/or President to verify and update pricing in the estimating tool
Estimating & Project Management Support
Liaise with the Project Management Manager on invoicing at the end of each project phase
Ensure accurate job cost data is updated in Project Management software and/or QuickBooks Online
Work with the Estimating Manager and/or President to align labor burden and overhead absorption data with estimating and job costing
Employee Onboarding & Offboarding
Handle new hire paperwork (tax forms, direct deposit, benefits setup)
Maintain employee records (certifications, work authorizations, compliance documents)
Process termination paperwork and ensure compliance with company policies
Employee Benefits & Insurance Management
Administer and manage the 401(k) plan, including employee enrollments, contribution changes, and compliance reporting
Oversee company-provided health insurance, handling employee enrollments, changes, and coordination with the insurance provider
Work with the insurance company to provide workers’ compensation documentation, ensure claims are processed, and submit premium payments
Workforce Management
Track workers’ compensation claims and safety compliance
Maintain and update qualifications and certification records for labor staff related to equipment operation
Assist the Field Operations Manager with coordinating staff training programs and tracking training completion
Ensure all labor personnel have completed necessary training and certifications before operating equipment or engaging in specific tasks
Coordinate hiring needs with management, including subcontractor engagement
Qualification
Required
Experience in payroll processing for hourly and salaried employees
Knowledge of labor laws and tax regulations
Ability to track job costs, budgets, and expenses
Experience in financial audits and compliance reporting
Proficiency in financial reporting and cash flow management
Experience with Project Management software and/or QuickBooks Online
Ability to handle new hire paperwork and maintain employee records
Experience in administering employee benefits and insurance management
Knowledge of workers' compensation claims and safety compliance
Experience in coordinating staff training programs
Ability to track qualifications and certification records for labor staff
Experience in coordinating hiring needs with management
Benefits
401(k)
Company-provided health insurance
Company
Cogent Analytics
Cogent Analytics is a management consulting firm that partners with privately held businesses.
Founded in 2014
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Ed Gillooley
Client Chief Financial Officer
Monica Lester
Strategic Partnership Manager
Recent News
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