Loeffler Construction · 3 hours ago
Office Admin/Project Coordinator
Lakeville, MN
Full-time
Onsite
Mid Level
3+ years expLoeffler Construction is looking for a full-time, experienced Office Admin/Project Coordinator. The role serves as the backbone of daily office operations and provides essential administrative support to the project management team on commercial construction projects.
Civil EngineeringCommercialConstructionConsultingHome Renovation
Responsibilities
Provide administrative support to the President and leadership team
Manage phone calls, visitors, meetings, and special projects as assigned
Assist with general office organization, cleanliness, and supply inventory
Ensure conference rooms, kitchenettes, lobbies, and common areas for Loeffler and Rockwise are professional, clean, and well-stocked with supplies
Coordinate directly with the outsourced property manager regarding building operations that include internal maintenance issues, repairs, and access needs as well as external lawn and grounds keep
Manage office equipment, technology, and shared resources (copiers, phone system, postage meter, etc.), including basic troubleshooting of office equipment
Order and manage office supplies, beverages, and facility-related inventory
Support project managers and project engineers with day-to-day construction administration
Coordinate with internal teams for project setup, change orders, and closeout documentation
Follow up on owner and subcontractor change orders to ensure timely approvals
Assist with the assembly and processing of subcontractor pay applications
Manage subcontractor insurance tracking and expirations
Administer lien waivers
Qualification
Required
High school diploma required
Proven strong organizational and time-management skills with high attention to detail
Excellent interpersonal, listening, and communication skills
Innovative, self-starter with strong follow-up, meets deadlines, and takes accountability
Notary public (or willingness to obtain and maintain)
Preferred
Associate or Bachelor's degree preferred
3+ years of experience in construction administration, office management, or a related role preferred
Experience with Procore, a plus!
Construction industry experience strongly preferred
Benefits
Medical
Dental
Vision
STD/LTD
Life
PTO
401k
Company
Loeffler Construction
Founded in 2010, Loeffler Construction was established with a mission to provide our clients with industry-leading Construction Management services rooted in integrity.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Doug Loeffler
CEO
Company data provided by crunchbase