Penn State University · 6 hours ago
Senior Administrative Assistant - SSRI
University Park, PA
Full-time
Onsite
Mid, Senior Level
$42K/yr - $61K/yr
4+ years expPenn State University is seeking a Senior Administrative Assistant for the Social Science Research Institute (SSRI). The role involves supporting the general administrative functions of various academic or administrative units, coordinating business functions, managing research programs, and organizing events.
Higher Education
No H1B
Responsibilities
Coordinate business functions for the Institute’s Operations Core, various units, advisory boards, committees and workgroups. This includes functions such as scheduling meetings, maintaining information, coordinating calendars and preparing agendas, documents and reports
Greet visitors and provide information; review, respond to, and direct inquiries
Organize and coordinate the events and academic workshops for the Institute. These events include open houses, workshops, faculty talks, annual unit events and other events as scheduled
Manage, coordinate and track the Institute’s various research programs, such as seed grants, fellowships, and endowments. This includes advertising research opportunities, managing the process of requests, application reviews, award distributions/tracking, annual progress reports, and collecting outcome data
Work with the Institute’s leadership and operations staff to collect information, create and distribute information for internal and external stakeholders, such as the Unit and Administrative reports. Assist with managing SSRI’s listservs and contribute content to website updates, as needed
Collect, organize, research, and analyze information and data to prepare reports, presentations, summaries, contracts, and proposals
Create and maintain files and databases
Monitor and maintain budget, process financial transactions, track expenditures, process budget revisions, and assist with budget preparation and projections
Assist with coordination of various human resource activities. These activities include the co-fund and non-tenure line faculty reviews
Assist with coordination of facilities management within SSRI. Ensure compliance with work unit and/or University policies and procedures
May perform non-routine and confidential administrative duties, and proxy responsibilities as authorized
Compose, review, and distribute internal and external communications
Other duties as assigned
Qualification
Required
Associate Degree
4+ years of relevant experience; or an equivalent combination of education and experience accepted
Proficient use of Microsoft Office products including Word, Excel, PowerPoint, Access, Teams, etc
Excellent interpersonal, organization skills, and attention to detail
A dedication to and understanding of the skills required to build relationships with broad communities
Strong proofreading, written/oral communication and customer service skills
The ability to work on several projects at once, while prioritizing appropriately in a fast-paced, research-focused academic environment
Demonstrated ability to take initiative, self-motivate and work both independently and as part of a team
A commitment to professional development, learning and being mentored
Preferred
Experience in other databases and systems (such as financial system SIMBA)
Prior experience in an academic research context/unit and familiarity with research grants is highly desired
Benefits
Comprehensive medical, dental, and vision coverage
Robust retirement plans
Substantial paid time off which includes holidays, vacation and sick time
Generous 75% tuition discount, available to employees as well as eligible spouses and children
Company
Penn State University
There’s a reason Penn State consistently ranks among the top one percent of the world’s universities.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Hamza Jamjoom
Co-Founder - Arts & Architecture Student Council
Kara Pytko
Co-founder of Virtual Scientist Webinar Series
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