Vaco by Highspring · 7 hours ago
Office Administrator
Irvine, CA
Full-time
Hybrid
Mid Level
$100K/yr - $130K/yrVaco by Highspring is a premier business litigation and intellectual property firm recognized for its excellence. They are seeking an Office Administrator to manage day-to-day office operations, oversee human resources functions, and ensure compliance and quality assurance within the firm.
Staffing & Recruiting
Hiring Manager
Brett Tolmie
Responsibilities
Operations - oversight and management of day-to-day office
People and Culture (Human Resources) Management - including recruitment, onboarding, training, development, and performance management
Financial and Administrative management - including payroll, A/R, A/P, banking, reconciliations, compliance, and reporting
Information and Communication Technology (ICT) management
Quality Assurance/Quality Management System - including implementation and adherence
Compliance/Risk Management - HR, Tax, insurance, workplace health and safety
Client relationship management and support as required; and
Administrative Support to Legal and Management team
Conduct all interactions with management in a confidential and professional manner
Manage, lead, and mentor all administrative staff
Manage vendor and supplier outsourcing
Help to ensure the cultural values of the firm are upheld and advanced
Support management in relation to business and strategic developments and ongoing and continuous improvement of internal and external facing processes
Facilities management - including coordinating with building management and external suppliers and contractors; and
Project management for irregular, ad hoc, and one-off tasks and projects as needed
Comprehensive understanding of company policies, procedures and processes
Maintains confidentiality
Establishes and maintains interpersonal relationships and promotes a positive work environment; and
Methodical approach to work with a strong focus on teamwork, organizational ability, communication, accuracy, and pride in the quality of work
Qualification
Required
Working knowledge of accounting principles
Technological savvy with various software: Microsoft Office Suite including Outlook/Word/Excel, Accounting software
Exceptional organizational administrative and time management skills
Demonstrated leadership, communication, interpersonal and problem-solving skills
Attention to detail and high level of accuracy
Ability to work autonomously and independently, as well as collaboratively
Ability to identify opportunities for improvement and implement projects and ideas
Willing to show up to work each day with a positive, can-do attitude
Preferred
Prior HR experience
Previous law office experience
Previous office operations experience
Benefits
Discretionary bonuses
Medical
Dental
Vision benefits
401(k) retirement plan
Company
Vaco by Highspring
Vaco is the Talent Solutions division of Highspring, a leading global professional services organization.
5001-10000 employees
H1B Sponsorship
Vaco by Highspring has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2023 (1)
Funding
Current Stage
Late StageCompany data provided by crunchbase