Ultimate Staffing · 2 days ago
Sr. Administrative Support Manager
Beaverton, OR
Full-time
Hybrid
Senior Level
$75K/yr - $90K/yr
5+ years expUltimate Staffing is seeking a skilled and proactive Senior Administrative Support Manager to support their client by overseeing daily administrative operations. This role is critical in ensuring efficient business functions and providing leadership to administrative staff.
ManufacturingHuman ResourcesEmploymentStaffing Agency
Hiring Manager
Stephanie Brossart
Responsibilities
Serve as a proxy and key delegate to the Director of Administration, ensuring continuity of operations and decision‑making
Provide high‑level administrative and operational support to the Executive Leadership Team, including coordination, reporting, and support of strategic initiatives
Manage daily administrative operations to ensure efficient, effective, and compliant office functionality
Exercise independent judgment and decision‑making authority on operational, administrative, and personnel matters
Supervise, mentor, and develop administrative staff, including hiring, training, performance reviews, and workload planning
Develop, implement, and maintain policies, procedures, workflows, and internal controls for administrative functions
Partner with shared services teams (IT, HR, Payroll, Accounting/Finance, Facilities, Marketing, Fleet Management) to ensure consistent alignment and seamless service delivery
Support remote and multi‑site teams across the U.S., ensuring consistency and responsiveness in administrative functions
Manage administrative budgets, purchasing, vendor relationships, and expense controls
Oversee facilities operations, office space planning, equipment needs, and administrative infrastructure
Support compliance initiatives through documentation, reporting, and adherence to regulatory requirements
Assist with business licensing, registrations, renewals, and related compliance needs
Coordinate travel, meetings, and company events
Identify and implement process improvements to increase efficiency
Handle sensitive information with professionalism and discretion
Travel up to 20% as needed to support leadership and regional offices
Qualification
Required
Minimum of 5 years of progressive administrative or office management experience, including leadership or supervisory responsibilities
Demonstrated experience supporting executive‑level leadership in a fast‑paced, professional environment
Proven ability to operate independently with discretion, sound decision‑making, and strong judgment
Strong interpersonal, leadership, and relationship‑building skills
Exceptional organizational and multitasking abilities with strong attention to detail
Excellent written and verbal communication skills
Ability to travel up to 20% (CA, CO, NV, KS)
Company
Ultimate Staffing
Ultimate Staffing specializes in clerical, administrative, customer service, and manufacturing and production positions.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Lisa Marez
Partnership Director
Company data provided by crunchbase