Beveridge & Diamond PC · 8 hours ago
Executive Assistant (Leadership Team)
Washington,DC,US
Full-time
Hybrid
Senior Level
$90K/yr - $130K/yr
5+ years expBeveridge & Diamond PC is a leading environmental law firm with a legacy of over five decades. They are seeking an Executive Assistant to provide high-level administrative and operational support to the Firmwide Managing Principal, Management Committee, and C-Suite leaders, ensuring seamless coordination and communication across departments.
ConsultingLegal
Responsibilities
Support the Firmwide Managing Principal, the Management Committee, and C-Suite leaders by managing a range of administrative duties including creating and managing various documents such as correspondence, memos and presentations, ensuring they meet the highest standards of accuracy and clarity
Manage complex calendars, including scheduling meetings, conference calls, client engagements, travel, and internal events
Prioritize and coordinate competing demands to ensure the Firmwide Managing Principal, the Management Committee, and C-Suite are supported accordingly
Manage, organize, and distribute agenda and supporting materials for Shareholder and Management Committee meetings; maintain meeting minutes and vote tallies, and save all materials in appropriate workspace on the Firm’s document management system
Manage and organize records, files, and documents efficiently, implementing robust record-keeping methods to facilitate easy retrieval of Firm material
Support Firmwide Managing Principal and Talent team on logistics and materials for strategic growth initiatives
Coordinate logistics for internal and external meetings and events, including materials preparation, technology setup and testing, catering, and follow-up actions
Support budgeting, invoice processing, expense reporting, and financial tracking
Assist with special projects and initiatives related to firm operations, governance, business planning, and strategic priorities
Serve as a point of contact between the Firmwide Managing Principal/C-Suite and attorneys, business professionals, clients, vendors, and external stakeholders
Build strong working relationships across departments (Finance, HR, IT, Marketing, Talent, Administration, Practice Group Leaders, etc.)
Facilitate timely communication flow, ensuring executives are informed and aligned on Firm priorities
Coordinate cross-departmental initiatives, ensuring deadlines are met and progress is tracked
Support planning and execution of leadership meetings, retreats, events and firmwide communications
Maintain awareness of legal industry dynamics and law firm operational practices
Qualification
Required
Bachelor's degree or higher from an accredited institution
5-7 years of executive assistant experience, preferably supporting senior leadership or C-Suite executives; law firm or professional services experience strongly preferred
Demonstrates the highest level of integrity, discretion, and professionalism in handling confidential and sensitive information
Exercises sound independent judgment and serves as a trusted gatekeeper for executive time, communications, and priorities
Demonstrates strong understanding of organizational priorities, executive decision-making, and business context
Demonstrates a self-starter mindset with the ability to take initiative and work independently
Applies strong analytical, organizational, and problem-solving skills to manage complex tasks
Demonstrates excellent time management skills with the ability to balance competing priorities and meet deadlines in a fast-paced environment
Communicates clearly and effectively, both verbally and in writing, with individuals at all levels of the organization
Collaborates effectively across departments and builds strong working relationships
Demonstrates advanced proficiency in Microsoft Office 365, collaboration tools, document management systems such as iManage, and virtual meeting platforms
Maintains flexibility to work occasional overtime, early mornings, or evenings to support executive and firm needs
Ability to lift up to 30 pounds (full banker box weight)
Benefits
Medical, prescription drug, and dental coverage
Life and AD&D insurance
Disability insurance
Voluntary coverage options such as supplemental life and AD&D insurance
Vision coverage
Identity protection
Accident insurance
Critical illness insurance
Hospital indemnity insurance
Long-term care insurance
401(k) retirement savings plan
Flexible spending accounts (health care and dependent care)
A health savings account
A Section 529 college savings plan
Pre-tax transportation program
Employee assistance program (EAP)
Temporary back-up care for children, adults, and elders
A generous allotment of vacation days
Paid sick leave
Paid holidays
Various types of leave to support life’s important moments, including parental leave
Bereavement leave
Other leaves of absence in accordance with applicable laws and firm policies
Overtime pay (if applicable)
Bonuses
Other performance-related incentives
Company
Beveridge & Diamond PC
Beveridge & Diamond’s 160+ lawyers in 7 U.S.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
David Carns
Chief Information Officer
Nadia Wagner
Chief Administrative Officer (CAO)
Recent News
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