State Employees Credit Union of New Mexico · 10 hours ago
Senior Executive Administration and Events Assistant
1611 Calle Lorca, Santa Fe, NM 87505, USA
Full-time
Onsite
Senior Level
7+ years expState Employees Credit Union of New Mexico is seeking a Senior Executive Administration and Events Assistant to provide high-level, confidential administrative support to the Executive team. This role involves leading the administrative support staff and directing efforts for planning and delivering company-wide events.
Financial ServicesHealth Care
Responsibilities
Provides administrative support to the Executive Office, to include managing calendars and appointments; email correspondence; research; telephone calls; travel coordination; expense reconciliation; department budget preparation and monitoring; social affairs; meeting materials; and routine minute-taking to ensure business initiatives are met
Supports Enterprise Risk Management with the review of Board and Management policies for accuracy, continuity, grammar, and format as presented to Board and Supervisory committees; further includes support with administration of the Board Portal
Facilitates Executive, Board, and Supervisory Committee meetings and events: support includes scheduling meetings; drafting agendas and meeting materials; and recording meeting minutes
Leads special events hosted by the Executive Office. Ensures that events, meetings, facilitators, conferences, and related contracts meet budget, deadlines, and other specifications
Supervises the employees and activities assigned to the Executive Administration team, including delegating responsibilities; prioritizing workloads; managing; supervising; evaluation; recognition; and staffing
Prepare presentations, correspondence, and reports for the Executive Office
Events management which includes routine planning and coordination of budgeting, scheduling, site selection, hotel and venue negotiations, audio-visual and IT guidance and execution, development of registration tracking and attendance, name tags or badges, transportation, parking, securing entertainers, development and arranging decor, event security, menu planning, catering, sourcing of awards and/or gifts, and on-site facilitation
Interfaces with all levels of management and provides information, direction and/or guidance on behalf of the Executive Office
Performs project planning and project management as assigned
Supervises others and is responsible for being results oriented, collaborative, to delegate effectively, and embrace the organization's core values, ensuring team effectiveness
Performs other duties as assigned
Qualification
Required
Excellent verbal and written communication skills
Handle confidential material with the utmost sensitivity and tact
Ability to work independently with no supervision, make decisions in accordance with company policies, and work effectively with all levels of management, volunteers, staff, vendors, members, and the community
Advanced knowledge in computer applications, including but not limited to Microsoft Office and Outlook applications
Excellent organization, self-starter, multi-tasker, and the ability to take initiative and meet priorities in a fast-paced environment with a high level of accuracy and attention to detail
Ability to work as a member of an effective team, work with multiple departments and stakeholders, and to work under pressure while maintaining strong collaborative relationships across the organization
Extensive event planning and marketing experience, including strategies and tactics for increasing attendee engagement and satisfaction
Education or experience equivalent to Bachelor's degree in Business Administration or similar, plus 7 years' of progressively responsible executive administrative experience
Must have at least 2 or more years of supervisory experience
Benefits
Competitive Salary (DOE)
Sick and Vacation leave, paid trainings, 11 paid holidays, including Birthday PTO!
Medical, Dental, Vision for employees and their families
401(K) with employer-matching
Life and Disability Insurance
Flexible Spending Accounts (FSAs)
Company
State Employees Credit Union of New Mexico
State Employees Credit Union has been providing exceptional care to our members since 1958.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Andy Ramos
President/CEO
Lindsay Jones
Executive Vice President/Chief Operations Officer
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