UT Southwestern Medical Center · 4 hours ago
Sr Administrative Assistant II, Colorectal Surgery
Dallas, TX
Full-time
Onsite
Mid, Senior Level
4+ years expUT Southwestern Medical Center is a world-renowned medical and research center located in Dallas-Fort Worth, Texas. They are hiring a Senior Administrative Assistant II to provide administrative support to faculty within the division of Colorectal Surgery and Surgical Oncology, managing various administrative tasks and ensuring compliance with departmental procedures.
Clinical TrialsHealth CareHospitalMedicalNon ProfitOncologyOutpatient Care
Responsibilities
Provides moderately complex administrative skills for division faculty
Schedules and organizes activities such as meetings, conferences, and division events: prepare agendas, presentations, take minutes and arrange catering, as needed
Organize and coordinate travel logistics for faculty and visiting professors
Composes and processes repetitive and non-repetitive documents in accordance with established procedures
Coordinates expense reimbursement and expense tracking
Processes purchasing transactions following institutional policies and procedures
Communication: Draft and prepare official documents, memos, emails, presentations, and reports
Maintain Faculty Curriculum Vitae, licensures and recredentialing
Maintaining clinical call schedules
Determines work priorities and monitors progress toward work deadlines
Acts as department liaison with other departments and agencies
Ensures document retention processes are followed using established guidelines
Prepares, maintains and posts records, reports and budget information
Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports
Selects office vendors and monitors purchasing processes
May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed
Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department
Composes and processes repetitive and non-repetitive documents in accordance to established procedures
Organizes office procedures to ensure effective operation
Processes all personnel and purchasing transactions following institutional policies and procedures
Determines work priorities and monitors progress toward work deadlines
Ensures document retention processes are followed using established guidelines
Performs other duties as assigned
Qualification
Required
Education High School Graduate or equivalent
Experience 4 years Related work experience or May consider higher completed education in lieu of experience
Preferred
Detail oriented
Organized
Strong verbal and written communication
Multi-tasker in fast-paced environment
Benefits
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Company
UT Southwestern Medical Center
UT Southwestern Medical Center offers clinical care, education, and scientific research.
10001+ employees
H1B Sponsorship
UT Southwestern Medical Center has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (358)
2024 (238)
2023 (266)
2022 (274)
2021 (213)
2020 (179)
Funding
Current Stage
Late StageTotal Funding
$22MKey Investors
The Dallas FoundationPatient-Centered Outcomes Research Institute
2023-06-20Grant
2023-04-20Grant· $4M
2023-03-28Grant· $18M
Leadership Team
Chris Rubio
Interim Chief Executive Officer, Clements University Hospital
Dennis Pfeifer
AVP & CTO University Health System
Recent News
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