Feed My Starving Children · 1 day ago
Event Coordinator
Eagan, MN
Full-time
Hybrid
Entry, Mid Level
$22/hr - $23/hr
2+ years expFeed My Starving Children is an organization dedicated to fighting hunger through volunteer-driven meal packing events. The Event Coordinator will manage MobilePack™ events by collaborating with external hosts and internal staff to ensure successful event execution, maintain records, and support volunteer engagement.
Non ProfitAssociation
Responsibilities
Coordinate MobilePack™ event details according to specified timelines and procedures. Consistently apply and adapt processes and procedures to accommodate and solve unique event sizes, spaces, schedules and situations
Serve as a primary point of contact for assigned MobilePack™ hosts throughout the planning process. Guide hosts through event requirements, timelines, and best practices to ensure readiness and alignment with FMSC standards
Host Microsoft Teams meetings, provide progress updates both internally and externally, resolve challenges, and meet deadlines
Evaluate event sites remotely, plan space layouts, calculate production goals and create volunteer shift schedules
Track and update event details in internal systems to ensure accuracy and visibility across teams. Maintain accurate event records, documentation, and internal and external feedback. Work closely with MobilePack™ Development Advisors to support host relationships and event goals
Plan and book staff travel through FMSC’s travel management software. Arrange for hotel, flights, car rental, etc., based on the unique needs of each event
Partner with internal Staging Warehouse, Trucking Logistics, and Supply Chain teams to ensure accurate and timely equipment, supply, and ingredient preparation and transportation
Set up and maintain the volunteer registration system for each event, train event hosts on system use and respond to user questions
Coordinate pre‑event calls with internal and external stakeholders to confirm details, answer questions, and identify potential risks or gaps
Review post-event feedback. Attend feedback meetings with event hosts and staff, walk through challenges, create solutions for future event processes and celebrate a job well done
Contribute to continuous improvement by identifying process gaps and recommending solutions. Lead and manage special projects, ensuring all aspects align with FMSC's goals and standards
Assist with maintaining process documentation and training materials. Lead travel and event-related training meetings for new and existing MobilePack™ staff
Contribute innovative optimization strategies and ideas. Participate in collaborative brainstorming. Stay updated on emerging event planning and communication technology and tools
Provide on‑site event support as needed (for approximately 10% of assigned events), ensuring smooth event flow, adherence to FMSC safety and quality standards, and host and volunteer engagement. Assist Event Supervisors with troubleshooting
Perform other duties as assigned
Qualification
Required
Commitment to support and promote FMSC's Christian mission and goals
Minimum of associate's degree and 2 years of related work experience required. In lieu of degree, equivalent work experience also considered
Advanced proficiency in Microsoft Teams and Outlook, with the ability to leverage these tools for efficient communication, time management, and collaboration
Strong working knowledge of Microsoft 365 and other associated apps such as Excel, Forms, Lists, PowerPoint, SharePoint, Stream, Visio and Word
Able to quickly learn and train others on software systems (ex., webpages, video conferencing, travel-booking sites). Database experience desired
Excellent organizational skills with a high degree of detail, accuracy and follow-through. Able to prioritize, manage multiple tasks and meet deadlines
Strong interpersonal customer service and communication skills. Able to respectfully and professionally communicate and be assertive with internal and external contacts. Able to facilitate and lead virtual meetings effectively
Ability to be a self-starter, work both autonomously and collaboratively, follow processes and procedures, and exercise sound judgment and decision-making
Ability to travel independently (expected to travel approximately 6 times per year). Travel will be domestic and may involve flights, layovers at airports, renting and driving a rental car, and staying in a hotel
When at events: ability to exert yourself physically for an 8+ hour shift. Able to walk and stand nearly continually. Able to crouch, push, pull, lift 30-50 lbs. repeatedly, bend, twist, and use hand tools like utility knives. Able to climb in and out of a trailer. Able to tolerate consistent exposure to soy (an allergen)
Benefits
Health insurance
401(k) with employer match
PTO
FSA
Dental
Vision
Company
Feed My Starving Children
Feed My Starving Children is a non-profit Christian organization committed to feeding God's children hungry in body and spirit.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Dan Stennes-Rogness
VP of Finance/CFO
Recent News
2025-09-30
Phoenix Business Journal
2024-12-12
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