VNSURE BUSINESS SOLUTIONS PRIVATE LIMITED · 9 hours ago
Administrative Assistant I
Boston, MA
Full-time
Hybrid
Mid Level
3+ years expVNSURE BUSINESS SOLUTIONS PRIVATE LIMITED is seeking an Administrative Assistant I to provide comprehensive support to the Head of Platform Services. The role involves managing travel arrangements, expense reports, and coordinating various logistics for events while ensuring timely and accurate completion of deliverables.
ConsultingHuman ResourcesStaffing Agency
Responsibilities
Candidates must have an expense report as well as travel arrangement experience
Strong organizational skills, proactive approach, forward thinking and solutions oriented
Experience in developing procedures and controls. New policy development and deployment (e.g., T&E, Gifts and Entertainment)
Developing and maintaining project plans while working ensure all deliverables are completed timely and with accuracy
Provide direct support to the Head of Platform Services on various projects demonstrating diligent oversight on all deliverables
Excellent Communications skills required – both written and verbal
Strong Administrative Support experience supporting senior stakeholders and general internal staff on all administrative requests
Domestic and International Travel
Process of heavy expense claims
Coordinate Webex (Videand/or audio) meetings and perform operator assist functionality
Plan and coordinate all logistics for internal/external events such as client roadshows, team building events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements
Managing logistics for visitors
Management of incoming and outgoing phone calls
Maintain current email distribution lists in Outlook
Modification and distribution of departmental reports
Meeting minutes for high-level financial meetings
Heavy invoice processing and external client on-boarding coordination
Completion of any projects or tasks, as requested by management demonstrating a strategic, flexible and forward thinking approach
Prepare reports using Excel
Strong knowledge of PowerPoint presentation development and editing for client meetings
Ivalua – Supplies and IT Procurement
My IT / SailPoint – Request management tool for IT application security activities
Concur – Travel scheduling and expense reporting
Tom Net and Clock Net – Staff attendance and work hours tracking
UPS – Express mail labelling and postage
Microsoft Outlook
Microsoft Office Suite with a strong focus on Excel and report management
Tableau
Administrative Assistants are expected partner and coordinate with other assistants in multiple locations, tenure seamless support coverage is provided to all of our Global Markets & Banking Staff
This includes but is not limited to providing coverage Executives which are not their normal priority while other assistants are off-desk
Qualification
Required
Bachelor's degree or higher, with a strong understanding of Front Office principles and processes for providing customer and administrative services
3-5yrs of proven experience as an Administrative Assistant, strong ability to support various levels in the organization, within a financial institution
Demonstrate an in-depth understanding of office and administrative management procedures and departmental and legal policies
Solid Project Management skills required with a keen ability develop project plans and manage timelines meet platform deliverables
Technical Skills: Competent in Word and PowerPoint. Extremely competent in Microsoft Outlook and Excel
Administrative Skills: Calendar management, meeting management, time management, strategic planning of tasks, travel management, heavy expense processing, phone management, client handling, event planning, heavy invoice processing, external client-onboarding, detailed meetings minutes, and assist Head of Platform Services Team on several projects and tasks
Exceptional communication and interpersonal skills: A good candidate will be an active listener and clear communicator, both verbally and in writing. They must communicate proactively, anticipating the needs of their managers and escalating issues as necessary – utilizing tact and confidentiality. Be an excellent team player
Excellent organizational skills: Must have the ability to multitask and prioritize work based on potential impact. An excellent candidate is detail oriented, flexible and enjoys the administrative challenges of supporting executive level employees
Exhibit initiative and resourcefulness get tasks done quickly and efficiently with a high degree of professionalism
Preferred
Candidates must have an expense report as well as travel arrangement experience
Strong organizational skills, proactive approach, forward thinking and solutions oriented
Experience in developing procedures and controls. New policy development and deployment (e.g., T&E, Gifts and Entertainment)
Developing and maintaining project plans while working ensure all deliverables are completed timely and with accuracy
Provide direct support to the Head of Platform Services on various projects demonstrating diligent oversight on all deliverables
Excellent Communications skills required – both written and verbal
Strong Administrative Support experience supporting senior stakeholders and general internal staff on all administrative requests
Domestic and International Travel
Process of heavy expense claims
Coordinate Webex (Videand/or audio) meetings and perform operator assist functionality
Plan and coordinate all logistics for internal/external events such as client roadshows, team building events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements
Managing logistics for visitors
Management of incoming and outgoing phone calls
Maintain current email distribution lists in Outlook
Modification and distribution of departmental reports
Meeting minutes for high-level financial meetings
Heavy invoice processing and external client on-boarding coordination
Completion of any projects or tasks, as requested by management demonstrating a strategic, flexible and forward thinking approach
Prepare reports using Excel
Strong knowledge of PowerPoint presentation development and editing for client meetings
ivalua – Supplies and IT Procurement
My IT / SailPoint – Request management tool for IT application security activities
Concur – Travel scheduling and expense reporting
Tom Net and Clock Net – Staff attendance and work hours tracking
UPS – Express mail labelling and postage
Microsoft Office Suite with a strong focus on Excel and report management
Tableau
Administrative Assistants are expected partner and coordinate with other assistants in multiple locations, tenure seamless support coverage is provided to all of our Global Markets & Banking Staff
This includes but is not limited to providing coverage Executives which are not their normal priority while other assistants are off-desk
Company
VNSURE BUSINESS SOLUTIONS PRIVATE LIMITED
VNSURE BUSINESS SOLUTIONS PRIVATE LIMITED is a company based out of OLD NO:47, NEW NO:130, GREAMS ROAD, THOUSAND LIGHTS, CHENNAI, Tamil Nadu, India.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase