Legacy Health · 1 day ago
Executive Assistant to Sr. Vice President
Portland, OR
Full-time
Onsite
Senior Level, Lead/Staff
$38.54/hr - $48.33/hr
8+ years expLegacy Health is seeking an Executive Assistant to support their Senior Vice Presidents, particularly the Chief Legal Officer. The role involves managing confidential documents, organizing meetings, and ensuring effective communication across departments while providing high-level administrative support.
Hospital & Health Care
Responsibilities
The Executive Assistant (EA) provides executive-level day-to-day administrative coordination and support to meet customer needs and enhance the efficiency and effectiveness of the SVPs
The EA often serves as the point of contact on behalf of their SVP and the executive office, requiring exemplary interpersonal and customer service skills, excellent communication, discretion, confidentiality, organizational skills, professional judgment, and an ability to manage complexity in their work
In collaboration with others, coordinates schedules, produces information, and completes assigned work
The EA supports high level systemwide decision-making bodies and board committees and can back up other EA assignments as needed
This support involves using Legacy’s technology applications to coordinate schedules, produce agendas/materials, communicate with attendees, set up, and manage tech-supported meetings, document decisions, prepare minutes for approval, and manage audio-visual needs, including projecting presentations
The EA is often a key part of the workflow for information and decisions requiring SVP review and approval and may have responsibilities specific to the functional area in which they work, such as tracking certain types of invoices, coordinating special events/celebrations, or compiling reports
Qualification
Required
Minimum of eight years' administrative or executive assistant experience or equivalent education and/or training, preferably with a health care organization
Experience in interacting with all levels of the organization with a concentrated focus on Senior Management
Proficiency with and aptitude for technical applications and information systems, such as Outlook and the various platforms Legacy utilizes to conduct business (Microsoft Word, Excel, PowerPoint, SharePoint, Visio, etc.)
Excellent verbal and written communication, including the ability to edit documents for grammar, punctuation, etc
Ability to work independently and exercise sound judgment when making decisions within the framework of corporate policy, seeking consultation as needed
Ability to multi-task and work in a fast-paced environment with frequent interruptions
Ability to create presentations and reports (charts, graphs of data, etc.) utilizing Legacy's various applications
Ability to record and transcribe minutes
Ability to compose specialized or sensitive correspondence and reports
Ability to plan, anticipate, prioritize, and follow through on responsibilities with a high degree of initiative and independence
Effective people skills including tact, diplomacy, and ability to partner and work with all levels of leadership and staff
Effective trouble-shooting skills to solve practical problems and deal with a variety of concrete and abstract variables in situations where creative solutions are required
Ability to independently research, compile and organize confidential information proficiently and accurately, with minimal rework
Possess a high degree of professionalism and confidence
Preferred
College degree, college training, or higher education coursework in business administration preferred, but not required
Two years as the executive assistant for the Chief Legal Officer and the Legal department preferred
Company
Legacy Health
Good health for our people, our patients, our communities and our world.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
George Brown
President and Chief Executive Officer
Kathryn Correia
President & Chief Executive Officer
Recent News
Fierce Healthcare
2025-06-06
2025-05-31
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