Florida International University · 6 hours ago
Program Coordinator
Miami, FL
Full-time
Onsite
Entry Level
$45K/yr - $50K/yr
2+ years expFlorida International University is a Top 50 public research university with a diverse student body and a strong focus on student success and community engagement. The Program Coordinator will coordinate and administer operational and financial activities for the Multidisciplinary Engineering and Computing Education, Systems and Management Department, including budget management and academic program support.
Financial ServicesIncubatorsManagement Consulting
Responsibilities
Under the direction of the Department Chair coordinates all matters related to the department operating budget
Alongside the Department Chair, monitors all the Department budget and expenditures
Works with CEC Finance on account reconciliations
Provides documentation to CEC Finance to processes all Foundation reimbursements
Prepares periodic expense and activity reports on the Department progress
Serves as Fiscal liaison for the Department
Interprets University, SUS, and departmental policies and procedures to faculty and staff
Recommends policies and procedures to the Department Chair
Serves as the University's credit card user for departmental transactions
Adheres to university's credit card policies and procedures
Maintains record of requisitions and credit card transactions
Provides details on transactions as needed for account reconciliation and reporting purposes
Compiles, submits and follow-up expense reports for faculty and students
Prepares requisitions, TARs, and travel reimbursements
Assigns, monitors, supervises, and evaluates duties and responsibilities of supporting staff and temporary personnel
Assists the Chair in recruiting the Adjuncts and submits credentialing requests for teaching faculty before assigning courses
Verifies the feasibility of the class schedules and enters the schedules in the system
Serves as the proxy approver for the Department Chair on Human Resources-related transactions
Assists with the logistics associated with hiring and terminating new employees for the Department
Supervises temporary personnel
Provides academic-related data and departmental metrics to generate reports as needed
Acts as a liaison between the Department and the Dean's office to support the execution of the construction and/or maintenance projects
Prepares minor project requests, work orders and requisitions as needed to complete the projects
Follows up on expected deliverables through the process until the project is completed
Assists with the development, coordination, and implementation of undergraduate and graduate programs
Responsibilities would include preparation of class schedules and documentation of faculty and adjunct assignments
Serves as liaison for graduate and undergraduate student affairs for the Department
Exercises good judgment in dealing with confidential student and faculty/staff data so as not to violate any state or federal law or policy
Assists the chair with the generating of various reports
Prepares or assists with the preparation of agendas, presentations, reports, memos, letters, and announcements
Reviews, composes, and responds to mail, email requests, and other correspondence as appropriate on behalf of the Chair
Determines matters requiring the immediate attention of the Director and submits to the Chair for review
Answers telephone calls, emails inquiries, and responds to them or takes messages to route to the appropriate person
Responds to information requests with the highest level of confidentiality
Provides assistance to the Chair
Maintains the Chair's calendar and schedule, meetings, and events
Provides logistical support for all meetings and events including traveling arrangements for visitors
Records and distributes minutes of meetings
Receives requests and reserves conference rooms for the department using the University's room reservation system
Coordinates all recurring events in the Department including graduations, lecture series, career expo, etc. as well as other non-recurring events such as conferences and seminars
Performs administrative duties supporting instruction/training, including matters such as coordination for accreditation visits
Provide assistance to faculty members and students in the department and interacts with the public, students, faculty from FIU, other universities, industry, and community
Coordinates enrollment activities, and ensures accurate placement of students in the course sections
Assists with the coordinator and implementation of graduate program activities such as orientation, student forums and meetings
Works closely with the Department Chair in preparing and submitting contracts
Provides information to the Dean's Office Human Resources team for the preparation of adjuncts, overloads, student, RA, and TA contracts
Serves as Public Notary for the Department
Assist Faculty, Staff and Students with notary needs, as needed
Performs other related duties as assigned or as directed
Qualification
Required
Bachelor's degree
two (2) years of office or related experience
Company
Florida International University
FIU is Miami's public research university. Offering bachelor's, master's and doctoral degrees, both on campus and fully online.
5001-10000 employees
H1B Sponsorship
Florida International University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (52)
2024 (50)
2023 (50)
2022 (42)
2021 (59)
2020 (45)
Funding
Current Stage
Late StageLeadership Team
Kenneth C. Hall
Senior Vice President of University Advacement and CEO of the FIU Foundation
Pablo Ortiz
Interim Senior Vice President of Advancement and Chief Executive Officer of FIU Foundation
Recent News
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