Aston Carter · 6 hours ago
Property Associate
Houston, TX
Contract
Onsite
Entry Level
$27/hr - $28/hr
1+ years expAston Carter provides world-class corporate talent solutions, and they are seeking a Property Associate to ensure organizational excellence within the property team. The role involves fulfilling administrative functions, providing accounting support, and maintaining positive relations with tenants while delivering superior customer service.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Participate in processing accounts payable by reviewing and coding invoices for payment
Assist with accounts receivable tasks such as preparing and distributing bills or statements, sending collection notices, and making manual billing adjustments when necessary
Track administrative expenses to ensure they stay within budget and identify cost reduction opportunities
Coordinate document management related to lease execution, distribution, and filing
Track lease notification requirements to prevent missed deadlines and ensure proper distribution of notifications
Monitor email, phones, and work order systems regularly to provide prompt and courteous responses and direct correspondence to the appropriate personnel
Maintain general office organization
Sort, organize, and distribute incoming mail as well as prepare and send outgoing mail and packages
Prepare and distribute general correspondence and memos
Organize, compile, and prepare reports for distribution
Create and maintain accurate and organized physical and virtual filing systems
Update employee, client, and customer contact databases
Coordinate conference room reservations
Organize department lunches, meetings, events, and business travel
Receive building access requests and coordinate access for visitors and vendors
Ensure tenant and contractor certificates of insurance are accurate and meet defined standards
Track expiration dates for tenant and contractor certificates of insurance and provide advance notice of upcoming expirations
Support compliance with management audits and engineering operations audits by assisting in file preparation and record-keeping
Participate in the new tenant welcome and orientation program and assist with move-in/move-out procedures
Track and coordinate access card activation and deactivation as needed
Assist the property team in developing and implementing property and employee manuals
Maintain regular contact with maintenance, security, and building staff to ensure cleanliness and security of common areas
Document incidents of potential property and equipment liability and forward information to risk management personnel
Gather W-9 forms from vendors and assist in new vendor setups as needed
Assist team members with property budget preparation and recurring reporting
Support engineers with recording and billing monthly utility meter readings as appropriate
Assist with vendor contract creation, execution, and tracking as requested
Provide general and ad hoc administrative support to the property as needed
Perform any other duties and tasks assigned
Qualification
Required
High school diploma is required; Bachelor's degree is preferred
Minimum of 1 year of experience in commercial real estate, property team, or office management
Proficient knowledge of Microsoft Office Suite and willingness to learn new programs and technology
Advanced oral and written communication skills
Strong attention to detail and organizational skills
Self-starter with the ability to manage multiple projects under pressure
Ability to work autonomously or as part of a team, interacting effectively with coworkers and internal clients at all levels and in multiple disciplines
Ability to calculate figures and percentages
Capable of developing effective and constructive solutions to challenges and obstacles
Comfortable with change and uncertainty, able to shift gears and make decisions without having the complete picture
Occasional requirement to work flexible hours exceeding 8 hours per day, 5 days per week, or 40 hours per week
Experience with reconciliation, customer service, administrative support, invoicing, billing, accounts payable/receivable, and Excel pivot tables
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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