Anchor Home · 23 hours ago
Executive Assistant / Office Manager
Mays Chapel, MD
Full-time
Onsite
Entry, Mid Level
2+ years expAnchor Home is a dynamic, fast-growing human services organization in Baltimore County, Maryland, dedicated to delivering best-in-class services to individuals with intellectual and developmental disabilities. The Executive Assistant / Office Manager plays a critical role in ensuring the smooth day-to-day operations of the administrative functions, providing high-level support to the CEO and COO while managing priorities and enhancing organizational effectiveness.
Individual & Family Services
Responsibilities
Manage complex calendars for the COO and CEO, including scheduling internal and external meetings, resolving conflicts, and prioritizing time effectively
Prepare meeting agendas, take detailed notes, track action items, and ensure timely follow-up
Assist in preparing presentations, reports, and executive communications
Coordinate travel arrangements and logistics as needed
Oversee office coordination, vendor relationships, supply management, and facility needs
Help plan and execute company-wide initiatives and special projects
Serve as a gatekeeper and liaison between executives and internal/external stakeholders
Partner closely with the COO to manage tasks, initiatives, and operational priorities across teams
Utilize Asana to track projects, deadlines, and dependencies, ensuring visibility and accountability
Translate leadership discussions into clear, actionable tasks for teams
Proactively identify bottlenecks, flag risks, and escalate urgent matters
Help maintain focus on high-impact work by keeping leadership organized and informed
Draft, edit, and distribute internal and external communications on behalf of leadership
Promote consistent, professional messaging aligned with Anchor Home’s values
Facilitate cross-functional coordination to support strategic initiatives
Act as a central point of contact for administrative and operational inquiries
Provide support related to program quality initiatives, corporate governance, audits, and incident reporting
Track deadlines and ensure required materials are prepared in advance
Conduct regular and ad hoc internal reviews and report findings
Provide support with routine IT tasks such as account creation, phone configuration, system access setup, password resets, and equipment coordination for new hires
Maintain organized records of user accounts, software access, and technology inventory
Assist in onboarding employees by ensuring all technology and system access is prepared in advance of their start date
Qualification
Required
Bachelor's degree preferred; equivalent experience will be considered
2–4+ years of experience in executive support, operations coordination, office management, or a similar role
Exceptional written and verbal communication skills
Strong organizational and project management abilities with keen attention to detail
Demonstrated ability to manage confidential information with discretion
Experience using project or task management tools such as Asana, Monday.com, ClickUp, or similar platforms
Highly proficient in Microsoft Office and/or Google Workspace
Company
Anchor Home
Anchor Home is a dynamic fast-growing human service organization in Baltimore, Maryland dedicated to delivering best-in-class services and experiences to individuals living with intellectual and developmental disabilities.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Helen Akparanta
Chief Executive Officer
Company data provided by crunchbase