State of Florida · 2 days ago
ADMINISTRATIVE ASSISTANT I - 80081051
Ellenton, FL
Contract
Onsite
Entry Level
$17.81/hr - $17.81/hr
3+ years expThe State of Florida's Department of Juvenile Justice is seeking an Administrative Assistant I to support its operations. The role involves handling fiscal matters, maintaining vendor files, and providing administrative support within a detention facility.
Government Administration
Responsibilities
Reviews, audits, and processes all accounts payable documents, to include, but not be limited to purchase order receiving reports, non-purchase order receipts, and travel in accordance with departmental and regional office procedures, and in accordance with Florida Statutes
Maintains vendor files establishing ledgers for all accounts, reviewing account information, and keeping current information and balances on each file
Prepares and submits all facility purchase requisitions in accordance with department and regional office procedures; maintains purchase requisitions/purchase order files, catalogs, and state contracts
Assists in the review of the direct operating budget by reconciling expenditure and encumbrance reports against the region’s vendor files
Acts as purchasing liaison between the facility and the regional office
Handles vendor inquiries and complaints
Receives, reviews, and prepares facility correspondence; and handles mail
Performs administrative support functions for facility administration as directed
This position must comply with the requirements set forth in Section 215.422, Florida Statutes, Prompt Payment Compliance Law
Performs Other Related Duties As Required
Qualification
Required
A high school diploma or its equivalent and three years of bookkeeping or clerical accounting experience
A valid driver's license
Knowledge of bookkeeping principles and practices
Knowledge of basic arithmetic
Knowledge of office procedures and practices
Knowledge of basic filing practices
Ability to perform basic arithmetical calculations
Ability to maintain fiscal records
Ability to organize and file materials
Ability to review fiscal data for accuracy and completeness
Ability to post, balance and reconcile fiscal records
Ability to compile fiscal data
Ability to work independently
Ability to communicate effectively
Ability to plan, organize and coordinate work assignments
Ability to establish and maintain effective working relationships with others
Ability to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program
Company
State of Florida
The State of Florida is an online telephone and email directory for state government agencies and employees in Florida.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Richard Herstein, MD, MHA, MBA
Chief Hospital Administrator (CEO) and Chief Medical Officer (CMO)
Jimmy Patronis
Chief Financial Officer
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