Patriot Preparatory Academy · 1 day ago
Assistant to the Superintendent
Columbus, OH
Full-time
Onsite
New Grad, Entry Level
$22/hr - $24/hrPatriot Preparatory Academy is seeking an Assistant to the Superintendent to provide high-level support by coordinating communications and ensuring smooth operations within the district office. The role involves assisting the Superintendent with scheduling, communication, compliance, and various organizational tasks to help the district run effectively.
Education Management
Hiring Manager
Melisha Stiffler
Responsibilities
Support Superintendent
Assist the Superintendent with scheduling, including scheduling/confirming meetings, notifying directors of out-of-office times, and providing the Superintendent with daily reminders
Assist the Superintendent with communication, including drafting emails, quarterly newsletters, proofreading, making calls, etc
Assist with board meeting organization and assembly of the board packet
Assist the superintendent with creating the school calendar
Monitor and update the compliance calendar to ensure that all deadlines are met
Ensure all permits/licenses for the school facilities are kept current
Maintain staff files (ie, background checks, licenses, etc.)
Track required staff training and maintain PublicSchoolWorks records
Create and post the annual report
Assist with TalkingPoints organization and questions
Update and maintain job descriptions
Schedule, track, and enter drills for the school year
Process building reservation forms and enter them in the calendar(s) accordingly, including requests from outside organizations
Add field trips to the calendars once approved and notify staff of approval
Manage badges, keys, email signatures, and nameplates for staff
Keep track of permits and licenses for the school facilities
Create and update school building layouts and staff locations
Update phone extension lists
Plan and organize meals for staff events (orientation, conferences, etc.)
Support and help plan the staff retreat
Assist with school-wide fundraisers
Plan and organize potlucks
Plan and organize staff likes and secret staff
Assist with planning for graduation
Ensure preparedness for Compliance Visit and Onsite Annual Review
Oversee submission of all requested documents
Maintain staff assurance list and communicate, and collect items from staff
Meet monthly with the superintendent to go over the required compliance items for the month
Research and implement programs to maintain compliance
Observe and collaborate with others in your area of specialization
Attend professional development opportunities throughout the school year or summer for your continuous improvement
Reflect and self-evaluate often
Update website pages and make changes as necessary
Maintain all social media accounts
Build a relationship with students and parents so that they know you want only the best for the student
Submit all required items to administration/office in a timely manner
Return all communication to parents within 24 hours of receiving it
Be supportive of the PPA team at all times, but especially when speaking to parents and students
Communicate with supervisor in regards to staff not following policies of PPA
Complete anything assigned by your supervisor
Qualification
Required
Provide high-level support by coordinating communications and ensuring smooth operations within the district office
Supports the Superintendent through strong organization, clear communication, and careful handling of confidential information
Assist the Superintendent with scheduling, including scheduling/confirming meetings, notifying directors of out-of-office times, and providing the Superintendent with daily reminders
Assist the Superintendent with communication, including drafting emails, quarterly newsletters, proofreading, making calls, etc
Assist with board meeting organization and assembly of the board packet
Assist the superintendent with creating the school calendar
Monitor and update the compliance calendar to ensure that all deadlines are met
Ensure all permits/licenses for the school facilities are kept current
Maintain staff files (ie, background checks, licenses, etc.)
Track required staff training and maintain PublicSchoolWorks records
Create and post the annual report
Assist with TalkingPoints organization and questions
Update and maintain job descriptions
Schedule, track, and enter drills for the school year
Process building reservation forms and enter them in the calendar(s) accordingly, including requests from outside organizations
Add field trips to the calendars once approved and notify staff of approval
Manage badges, keys, email signatures, and nameplates for staff
Keep track of permits and licenses for the school facilities
Create and update school building layouts and staff locations
Update phone extension lists
Plan and organize meals for staff events (orientation, conferences, etc.)
Support and help plan the staff retreat
Assist with school-wide fundraisers
Plan and organize potlucks
Plan and organize staff likes and secret staff
Assist with planning for graduation
Ensure preparedness for Compliance Visit and Onsite Annual Review
Oversee submission of all requested documents
Maintain staff assurance list and communicate, and collect items from staff
Meet monthly with the superintendent to go over the required compliance items for the month
Research and implement programs to maintain compliance
Observe and collaborate with others in your area of specialization
Attend professional development opportunities throughout the school year or summer for your continuous improvement
Reflect and self-evaluate often
Update website pages and make changes as necessary
Maintain all social media accounts
Build a relationship with students and parents so that they know you want only the best for the student
Submit all required items to administration/office in a timely manner
Return all communication to parents within 24 hours of receiving it
Be supportive of the PPA team at all times, but especially when speaking to parents and students
Communicate with supervisor in regards to staff not following policies of PPA
Complete anything assigned by your supervisor
Company
Patriot Preparatory Academy
Columbus, Ohio
11-50 employeesFunding
Current Stage
Early StageCompany data provided by crunchbase