YO IT Consulting · 4 days ago
Procurement Coordinator
Tulsa, OK
Full-time
Onsite
Mid, Senior Level
3+ years expYO IT Consulting is seeking a Procurement Expediter & Invoice Resolution Specialist responsible for ensuring timely delivery of materials by actively expediting purchase order lines and resolving invoice holds. The role involves tracking open orders, communicating with vendors and internal stakeholders, and reconciling discrepancies to facilitate prompt payment and material flow.
Computer Software
Responsibilities
Monitor open purchase order lines for material deliveries using supply chain dashboards and reports
Track promised versus actual delivery dates, proactively identify delays, and communicate with vendors to expedite shipments
Maintain accurate records of expediting activities, including vendor feedback, delivery status updates, and reasons for delays
Collaborate with buyers, project managers, and warehouse coordinators to resolve delivery issues and update stakeholders on order status
Utilize automated tools and work queues to prioritize expediting actions and ensure all critical materials are tracked through to receipt
Capture and report on key metrics such as on-time delivery rates, vendor performance, and frequency of delivery date changes
Review and resolve invoice holds related to purchase orders, including PO resolution, matching assistance, ordered quantity, and received quantity holds
Coordinate with Accounts Payable, buyers, and receivers to generate receipts, provide matching instructions, or initiate change orders as needed
Communicate with vendors and internal teams to clarify discrepancies and ensure timely invoice processing
Document actions taken to resolve holds and follow up to confirm successful payment or further required actions
Maintain a working knowledge of common invoice hold types and the appropriate resolution steps for each
Coordinate targeted training and guidance to end users identified as having out-of-compliance invoicing and receiving practices, ensuring they understand proper procedures and compliance requirements
Collaborate with Receipt Accounting on monthly accrual review for receipt-based accruals
Participate in the continuous improvement of expediting and invoice reconciliation processes
Ensure compliance with procurement policies, internal controls, and audit requirements
Support the development and maintenance of expediting and invoice resolution documentation and training materials
Qualification
Required
Bachelor's degree (Business Administration, IT, Information Science)
3-5 years' experience in supply chain, procurement, or accounts payable roles
Strong organizational and communication skills
Ability to analyze data and prioritize tasks in a fast-paced environment
Proficiency with procurement and ERP systems (e.g., Oracle, Power BI, SharePoint)
Problem-solving mindset and attention to detail
Preferred
Experience with vendor management and performance tracking
Familiarity with invoice processing and common hold types
Knowledge of supply chain metrics and reporting tools
Company
YO IT Consulting
Our Core mission is to develop, deploy, or integrate artificial intelligence (AI) — including machine learning (ML), data analytics, automation, natural language processing (NLP), computer vision, and related technologies — to solve real-world problems, improve decision-making, automate repetitive tasks, and deliver intelligent solutions across industries.
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase