NEOGOV · 1 day ago
Executive Assistant; Academic Affairs
Florence, Alabama
Full-time
Onsite
Mid Level
$33K/yr - $44K/yr
3+ years expNEOGOV is a part of the University of North Alabama, seeking an Executive Assistant for the Academic Affairs division. This role provides comprehensive administrative and operational support to the Deputy Provost and Associate Provost for Academic Excellence, ensuring smooth execution of initiatives and key functions across the division.
GovernmentSoftwareHuman ResourcesInformation TechnologyGovTech
No H1B
Responsibilities
Provide comprehensive administrative and operational support, including complex calendar management, meeting coordination, deadline tracking, and preparation of materials and briefings
Provide administrative support for shared governance and advisory committees, including scheduling, agenda development, documentation, and minutes
Provide administrative support for complex budgets across multiple funding sources, including operating funds, grants, and contracts
Assist with budget tracking, reconciliation, and supporting documentation to ensure expenditures align with university policies and applicable grant or contract requirements
Coordinate administrative aspects of grants and funded initiatives, including timelines, reporting requirements, and communication with other campus partners
Process financial transactions (requisitions, payments, reimbursements, and transfers) and maintain organized, audit-ready documentation and records
Serve as an administrative liaison with vendors, consultants, and service providers, including contract routing, documentation management, and invoice coordination
Serve as a primary point-of-contact for senior leaders within the division and manage communication/requests with professionalism, discretion, and timely follow-through
Exercise independent judgment in prioritizing requests, escalating issues as appropriate, and redirecting matters to the correct offices
Liaise effectively with faculty, deans, department chairs, staff, students, and external partners to support efficient coordination, problem resolution, and service delivery
Support office efficiency by standardizing workflows, maintaining tracking systems/templates, and proactively addressing bottlenecks to ensure consistent and timely execution
Maintain confidential electronic and physical records, ensuring accurate filing, version control, and appropriate retention of materials
Manage office communications and visitors, including responding to routine inquiries, triaging requests, and resolving matters that do not require higher-level attention
Support office operations, including supply inventory, equipment coordination, and maintenance or repair requests
Exercise independent judgment in prioritizing requests, escalating issues as appropriate, and redirecting matters to the correct offices
Perform all other duties as assigned
Qualification
Required
High school diploma/equivalent is required
Minimum of three years of administrative or related, professional experience is required
Preferred
Bachelor's degree is preferred
Experience providing administrative or other professional support within higher education, preferred
Benefits
Health Insurance
Dental Insurance
Life Insurance
Long-Term Disability Insurance
Retirement Plans
Voluntary TIAA-Cref 403(b) Plan
Voluntary RSA-1 457 Plan
Supplemental (Voluntary) Benefits
Remission of Tuition and Fees
Paid Time Off
Annual Leave
Sick Leave
Paid Holidays
Miscellaneous Benefits
University ID Card (Mane Card)
Athletic Ticket Discounts
University Bookstore Discount
Free Parking
Credit Union Membership
Kilby Laboratory School
Employee Wellness Center
Employee Wellness Program
Faculty/Staff Meal Plan
Travel Assistance
Identity Theft Assistance
Mental & Emotional Health Benefits
Terminal Degree Assistance Program
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
The Carlyle Group,Warburg PincusWarburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
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